Accounting Clerk

Description

Position summary

The Accounting Clerk supports JSC’s in house accounting team by entering vendor invoices, posting payroll and third party delivery activity, and keeping Restaurant365 records current. The role follows written procedures, follows up with restaurants and vendors on missing paperwork, and supports month end close and reconciliation work while learning multiunit restaurant accounting.

Mission and culture

Support JSC’s mission, Creating Significance Through Inspiring and Impacting People. Carry out responsibilities in alignment with the Four Pillars: Character Formation, Culture Driven Training, Servant Leadership, and Leadership Development.

Work arrangement

Department: Accounting Department

Position status: Full time

Pay basis: Hourly

Training location: Onsite at the corporate office in Lyndonville, NY

Location after training: Remote after training, with occasional in person workdays at the Lyndonville, NY or Gates, NY office. In person workdays vary

Reporting relationship: Reports directly to the Accounting Manager

Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one hour unpaid lunch break, following corporate office hours

Overtime: Overtime requires Executive Leadership approval

Key responsibilities

Accounts payable

Enter and process vendor invoices in Restaurant365 and keep accounts payable current

Clear unapproved and unapplied items in Restaurant365

Follow up with restaurants and vendors on missing invoices and paperwork

Payroll and delivery entries

Post payroll journal entries from Paylocity each pay period. Paylocity payroll imports remain with the Director of Recruitment and Employee Experience.

Book weekly third party delivery activity for DoorDash, Uber Eats, and Grubhub from platform statements.

Month end close and reconciliation support

Help with month end close tasks and reconciliation support as training progresses.

Follow written procedures and flag anything that does not tie out to the Accounting Manager.

Requirements

Skills and qualifications

One or more years of accounts payable, bookkeeping, or data entry experience. Training is provided for the right candidate.

Strong attention to detail and accuracy with high volume entries.

Comfort in Excel, including lookups, filters, and basic formulas.

Organization, reliability, and willingness to ask questions and escalate issues quickly.

Ability to work onsite at the Lyndonville, NY corporate office during training and attend occasional in person workdays at the Lyndonville, NY or Gates, NY office after training.

Preferred qualifications

Experience with Restaurant365, QuickBooks, or another accounting system.

Restaurant, retail, or multilocation experience.

Authority and confidentiality

This description covers invoice entry, journal posting, follow up, and close support work the role performs under written procedures. The Accounting Manager approves the entries this role prepares. The role does not have authority to approve invoices, payments, payroll, journal entries, or vendor setup. Other approval limits remain subject to leadership confirmation. Maintain the confidentiality of all company and employee information, including payroll information, and do not discuss these matters outside JSC Management Group, LLC. Use tact and discretion with employees and vendors, and share information only through authorized processes. This description does not establish or change exempt or nonexempt classification, which requires separate HR review.