Accounting Clerk II

Description

Bella Vista is located in the NW corner of the state of Arkansas. Our city boasts nearly 100 miles of bicycle/walking trails that wind through beautiful hills and trees and around seven (7) lakes within the city limits. Bella Vista is a wonderful place to live and work, particularly if you are an outdoor enthusiast.

The Accounting Clerk II supports the City Finance and accounting office by maintaining necessary financial documents, reconciling statements, processing invoices, preparing vendor checks, and maintaining a variety of accounting and financial records. This position works closely with other departments to ensure that accurate accounting of departmental expenses are recorded.

The specific responsibilities of this position include but are not limited to:

• •Maintains a variety of accounting records.
• •Reconciles monthly credit card statements.
• •Reconciles monthly bank statements.
• •Reviews and/or records monthly revenue for departments.
• •Proofs financial statements for director.
• •Maintains accounting databases including tax data base for items purchased without sales tax.
• •Processes approved invoices for payment.
• •Prepares invoices for capital projects payable through City bonds.
• •Provides payment support documentation to departments with invoices eligible for grant reimbursement.
• •Processes general accounting email and questions and directs invoices to appropriate departments for approval.
• •Maintains fleet fuel purchase cards and users.
• •Verifies all purchasing procedures are followed with necessary back-up documentation.
• •Completes banking and deposit entry into accounting software.
• •Reviews, prepares and enters data relating to payroll, payroll taxes, fees, and insurance.
• •Enters ACH payments into accounting software.
• •Researches and resolves invoice discrepancies and issues.
• •Corresponds with vendors and respond to inquiries.
• •Assists with yearly budgeting.
• •Works closely with third-party ambulance billing company to ensure that payment receipt records are up to date.
• •May also assist with: month-end and year-end close process including accruals and adjustments; preparation of internal and external financial reports; monitoring and analyzing accounting data to identify trends, variances, or areas for improvement.
• •Other duties as assigned.

Requirements

SKILLS & ABILITIES:

• •Proficiency with data entry.
• •Advanced Microsoft Excel skills.
• •Ability to learn technology systems associated with the city’s accounting, finance, and ambulance billing functions.
• •Knowledge of accounting principles and concepts.
• •Excellent ability to work with and understand numbers.
• •Great attention to detail with ability to spot discrepancies, identify errors, and correct mistakes.
• •Exercises good judgment and diligence for protecting the City’s accounting and financial processes.
• •Ability to work with confidential information.
• •Ability work effectively with variety of different organizations and city departments.
• •Demonstrates excellent customer service.
• •Ability to work independently, creatively resolve problems, and work through ambiguity.

EDUCATION and/or EXPERIENCE:

• •Bachelor’s degree in Accounting or Finance with 2 years of hands-on experience (preferred), or Associates degree with 6+ years of similar experience. May be considered if candidate has 10+ years of similar work experience without a degree.
• •Experience using Microsoft Office.
• •Prior experience using accounting software.
• •Five (5) years of accounts payable, accounts receivable, or general office record keeping procedures that translate into accounting and billing functions.
• •Understanding of the audit process.

Must be able to pass pre-employment background check including credit report.

Excellent benefits package including a 2:1 retirement plan match.