Accounting & Office Mgr

Accounting & Office Manager

Privately Owned Land Surveying Company | Choteau, MT

Location: Onsite, Monday–Friday in Choteau, MT, with the opportunity to work 1–2 days per week from our Great Falls office

Compensation: $ 90,000– 105,000 per year, plus bonus potential

About the Role

Our client is a privately owned land surveying and engineering firm looking for an Accounting & Office Manager to take ownership of our financial operations and keep the office running smoothly. This is a hands-on role with real influence. You'll own the numbers, build the processes that don't exist yet, and help shape how the firm operates as it grows. Your focus is the business side: accounting, billing, cash flow, and office operations.

What You'll Do

Own project accounting, billing and invoicing, payroll, accounts payable, and accounts receivable for our surveying and engineering operations

Run the monthly close

Perform job-cost analysis and track budgets against project parameters

Clean up and work down outstanding AR and unbilled work, then build repeatable billing and collections processes so it stays that way

Establish formal cash-flow forecasting and budgeting

Work in QuickBooks Desktop today and help lead our planned migration to Sage or an enterprise online platform

Evaluate vendor and acquisition costs and make recommendations (for example, a cost analysis on a new phone provider)

Handle general office-manager tasks as they arise

Learn the business well enough to identify and drive operational improvements

What They're Looking For

Experience: 5–8 years preferred

Background: Prior titles such as Office Manager, Office Coordinator, or Bookkeeper

Education: B.S. in Accounting preferred, or equivalent experience

Hard skills: Project accounting, billing, payroll, accounts payable/receivable, and monthly close

Software: Microsoft Excel, QuickBooks (Desktop 2019 today), Deltek, Sage, and project management software

Industry: Construction or manufacturing experience preferred. Backgrounds in automotive/mechanical, real estate, and legal transfer well.

What They Offer

90,000– 105,000 annual salary plus bonus potential

100% employer-paid medical premiums for employees

401(k) with 3% employer match

Paid time off and paid holidays

Flexibility to split time between our Choteau and Great Falls offices

A seat at the table in a privately owned firm where your work directly shapes how the business runs

********* LOCAL CANDIDATES ONLY * **********

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.