Accounting Technician

Summary

The Accounting Technician maintains and reconciles financial accounts and ledgers; verifies and codes transactions; reviews documents for accuracy, validity, and budget compliance; resolves discrepancies; updates vendor records; and supports timely payments. Prepares financial reports, processes fund transfers, controls funds, and estimates and records service accruals.

Duties

Major duties include but are not limited to the following: Maintains, audits, and reconciles general and subsidiary ledger accounts to support accurate and timely financial reporting, proper accounting practices, and control of funds. Ensures account balances and supporting records are complete, accurate, and consistent. Examines, verifies, and maintains financial accounts and accounting data. Reviews transactions and supporting documentation for accuracy, completeness, proper classification, and consistency with the applicable appropriation, general ledger, and subsidiary accounts. Reviews and classifies financial transactions associated with Regional Office operations. Determines the general ledger accounts, journals, and subsidiary accounts affected by each transaction and identifies the appropriate debit and credit entries. Identifies erroneous accounting conditions, researches the nature and source of discrepancies, and prepares corrective or adjusting journal entries. Records adjustments against the correct appropriations and related accounts to resolve errors and maintain accurate financial records. Posts and maintains manual and computerized ledgers and related subsidiary journals. Establishes routines for transaction input and reconciles subsidiary records with controlling general ledger accounts using approved formulas and procedures. Receives and analyzes financial documents to determine propriety, validity, budget availability, expenditure limitations, and the completeness and correctness of accounting data. Verifies that transactions are properly supported before processing. Matches disbursement documents with obligation documents and verifies that required information is accurate and complete. Confirms that receipt of goods, supplies, or services has been certified and that supporting documentation is sufficient for payment processing. Classifies documents by cost, assigns appropriate accounting codes, and posts information for input into the Financial Management System (FMS). Researches, interprets, and verifies which appropriations and general ledger accounts each document and subsequent transaction affect. Monitors, updates, and enters information into current vendor records to support prompt payment through FMS. Reviews vendor information for completeness and accuracy and addresses discrepancies that could delay payment processing. Prepares reconciliations of general ledger balances to subsidiary accounts. Reconciles accounting system output with input to verify accuracy, identify differences, and ensure that processed transactions are reflected correctly in financial records. Prepares accruals, adjusting journal entries, accounting reports, and special reports. Ensures reports are accurate, complete, and timely and reflect reconciled account balances, appropriate adjustments, and supporting accounting information. Reviews pending transactions and unresolved items, identifies those outstanding for excessive periods, and ensures appropriate follow-up action is taken. Researches outstanding issues and makes necessary corrections or adjustments to support timely resolution. Prepares all necessary documentation for intra-agency and inter-agency transfers of funds. Verifies the appropriations and accounts affected and records the related transactions to maintain accurate balances and proper fund control. Develops estimates of accruals for personal services and other services. Assigns appropriate accounting codes and enters accrual information into the financial system to support accurate recording and reporting of expenses. Work Schedule: Monday - Friday, 8 - 4:30PM Virtual: This is not a virtual position. Position Description/PD#: Accounting Technician/PD02208A Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorized. Permanent Change of Station (PCS): Not authorized.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Examines, verifies, classifies, and maintains financial accounts and transactions for accuracy and completeness. Reviews supporting documents for validity, budget compliance, expenditure limits, and receipt of goods or services. Maintains and reconciles general and subsidiary ledgers, investigates discrepancies, and records corrective entries in appropriate accounts. Codes and enters transactions into the Financial Management System (FMS), maintains vendor records, and supports timely payments. Ensures fund control and prepares accurate, timely financial reports. Researches appropriation requirements, processes intra- and inter-agency fund transfers, and estimates and records accruals for personal and other services. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.