Accounts Payable Assistant

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. Our work is distinguished by a unique combination of precision and vision.

The firm has recently expanded its global network of 23 offices, including new offices in Madrid and Zurich. We are now looking for an Accounts Payable assistant to join the London Finance team.

The Accounts Payable assistant will report to the London Finance Manager and will be a key part of the Accounts Payable team working closely with the Accounts Payable Supervisor supporting the London, Madrid and Brussels offices.

Responsibilities include:

Reviewing invoices and expense claims submitted by GDC personnel on Chrome River for accuracy, tax validity, and compliance with Firm policy.

Maintaining the Firm’s master Vendor records; setting up new vendor details and adhering to the Firm’s policy on call back procedures in use for new vendors and changes in vendor bank details.

Maintaining the Firm approved vendor call back log and making data available to Firm management on request.

Posting overhead invoices onto the Firm’s Chrome River system. Dealing with all related enquiries, internal and external whilst providing the highest level of customer service.

Set up regular bank transfer payment runs for approved invoices and expense claims and submit standard release e-mails and supporting documentation to internal approvers for bank payment release purposes

Communicate with attorneys and their secretaries to resolve invoice transaction issues

Coordinate the entry of unposted disbursement invoices with the London billers, to allow the timely issue of Firm bills. Provide them with reports on request to assist bill production and payment.

Work with other team members to ensure the Firm expenses are coded to the correct accounts and the correct entries appear in the main general ledger control accounts (e.g. bank, petty cash, VAT, personal accounts, etc.).

Flexibility to work evenings and weekends, based on department needs as required

Other duties, as assigned.

Qualifications and Skills:

Strong analytical skills

Proactive nature and solutions focussed attitude

Enthusiastic and eager to learn

Excellent communication skills, both verbal and written

Experience working with Microsoft Office Professional 2016 (Word, Excel, PowerPoint, Outlook)

Detail-oriented in all tasks, including excellent proof-reading and research skills

Strong time-management skills and ability to meet deadlines

Ability to develop strong internal including ability to work effectively with people at all levels

Strong customer service ethic

Ability to multitask and prioritize responsibilities

Education & Experience:

This position is open to entry level candidates however Law firm, Finance, or professional services experience is advantageous.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

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For technical difficulties with our online application, please contact us at [email protected] . Our recruiting support team will respond as soon as possible.

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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [email protected] . Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

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Notice to Recruitment Agencies: Gibson Dunn does not accept unsolicited resumes from recruitment agencies, headhunters, or vendors. Resumes sent to any Gibson Dunn employee or attorney, or submitted by an agency through the direct candidate application portal will not establish agency ownership of the candidate and Gibson Dunn will not be expected to honor an agency’s terms or pay any related fees. When a role is open for agency submissions, Gibson Dunn will notify our current agency partners and make the position available through our Agency Portal in Greenhouse. Only agencies that have been given portal access are authorized to submit candidates for consideration. Agencies without a current agreement that wish to be considered for future opportunities may contact [email protected] . Please do not send resumes to this address.