Accounts Payable/Receivable Specialist

We are seeking a detail-oriented Accounting Specialist to manage day-to-day accounts payable and accounts receivable activities while supporting broader accounting and administrative functions. This role plays a key part in maintaining accurate financial records, supporting compliance efforts, and ensuring timely processing of payments and collections in a fast-paced business environment.

Key Responsibilities

Maintain and manage accounts payable and accounts receivable ledgers, ensuring accuracy and compliance with internal accounting standards

Process invoices, payments, credits, and adjustments in a timely and accurate manner

Research, reconcile, and resolve AP/AR discrepancies and variances

Prepare and send customer invoices, statements, and payment reminders; follow up on outstanding balances as needed

Collaborate with accounting and operations teams to ensure data accuracy and record integrity

Assist with month-end, quarter-end, and year-end close activities and reconciliations

Maintain organized vendor and customer files, ensuring completeness and accuracy

Support onboarding of new vendors and customers, including documentation and system setup

Assist with audit preparation, financial reviews, and compliance-related requests

Provide administrative and accounting support to other departments as needed

Required Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field

Proven experience managing accounts payable and accounts receivable functions

Solid understanding of accounting principles and best practices

Strong attention to detail with excellent organizational and problem-solving skills

Proficiency with Microsoft Office, particularly Excel

Experience using accounting software; QuickBooks Online preferred

Ability to work independently while collaborating effectively with cross-functional teams

Strong written and verbal communication skills

Preferred / Bonus Qualifications

Experience with multi-state sales tax filing and reporting

Working knowledge of GAAP and applying it in daily accounting activities

Exposure to treasury or cash management functions

Experience working with ERP systems beyond QuickBooks