Accounts Payable Specialist

Description

Job Title: Accounts Payable Specialist

Reports To: Controller

Work Schedule: General Business hours with required meal and rest breaks M-F 7a-4p

Position Type: Full Time Onsite

FLSA Status: Non-Exempt

Compensation: $25/hr

Position Summary: An Accounts Payable Specialist works diligently to help maintain smooth office operations. A successful individual will undertake a variety of activities in the office, ranging from filing and scanning to basic bookkeeping. Additionally, they must be reliable and hardworking with excellent communication skills. They must also be familiar with Famous Software ERP, office equipment and general office procedures.

Requirements

Job Requirements:

To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and ability required for this position. Reasonable accommodation may be made to ensure individuals with disabilities are able to perform the work functions.

Essential Duties and Responsibilities:

· Reconcile Vendor Statements.

· Process various vendor invoices including freight, storage, repacking.

· Work closely with other departments to get the proper approvals to process invoices in a timely manner.

· Maintain vendor files with current, updated information.

· Scan all invoices, statements, vendor payments into LaserFiche filing system.

· Process vendor payments on a weekly basis.

· Send emails to vendors for ACH payments processed.

· Perform data entry and various other office duties as needed/assigned.

· Performs other related duties as assigned.

Qualifications:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Proficient with Microsoft Office Suite or related software.

· Proficient with Famous Software, preferred.

· Proficient in 10 Key.

· Good driving record and reliable vehicle required.

· Other duties as assigned.

· Incorporate and uphold our Sustainability Ambition in daily operations:

· Environmental Stewardship: Minimize our ecological footprint through the implementation of sustainable practices. Conserve resources, reduce waste, and help ensure the future of fruit.

· Social Equity: Foster an inclusive, diverse, and fair workplace. Value everyone’s unique perspective and experience, promoting equal opportunity and community engagement.

· Governance Excellence: Uphold high standards of corporate governance, transparency, and ethical conduct. Ensure integrity in decision-making processes and demonstrate accountability.

Additional Qualifications:

· Must be punctual, reliable and have a positive attitude.

· Eager to take on additional projects or responsibilities

· Possess excellent communication, interpersonal and teamwork skills

· Thrive in a high-pressure environment

· Willing and able to follow-up, dig into details and find solutions to time sensitive manners

· Superior organization, planning, multitasking and prioritizing skills

· Solid computer/technical knowledge and able to effectively use MS Office suite products

· Assume additional responsibilities and/or projects as needed.

Experience:

· High school diploma or equivalent required.

· Clerical experience preferred

· Associates degree in accounting preferred but not required

· Experience with Famous software.

General Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· This is largely a sedentary role; however, some filing and scanning is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

· Driving/climbing in and out of a vehicle.

Mobility and Travel:

· Minimal Travel is expected for this position in the local Reedley & Dinuba surrounding areas.

Handling and Inspection:

· Lifting and Carrying: Occasionally lifting and carrying boxes of files.

Office Work:

· Seated Work: Extended periods of sitting while working at a computer, attending virtual meetings, and completing paperwork.

· Computer Use: Frequent use of computers, which involves repetitive motions such as typing and using a mouse.

Warehouse and Storage Facilities:

· N/A

Health and Safety:

· Safety Protocols: Adherence to safety protocols and guidelines, especially in packing and storage facilities.

Supervisory Responsibility:

· This position has no supervisory responsibilities.

Visual and Sensory Requirements:

· N/A

Communication:

· Clear Communication: Ability to communicate clearly and effectively in person, over the phone, and via email, which is essential for coordinating with suppliers, clients, and team members.

Other Duties:

· Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Notice: Dayka & Hackett LLC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, marital status, disability, or any other protected status. All qualified applicants will receive consideration for employment.

Dayka & Hackett, LLC reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.