Accounts Payable Specialist

Description

The essential functions include, but are not limited to the following

• •Responsible for obtaining approval of invoices.
• •Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
• •Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
• •Match invoices to checks, obtain signatures, and mail checks in a timely manner.
• •Process check requests.
• •Pay invoices online using company credit cards or bank accounts.
• •Answer all vendor inquiries. Strengthen and grow relationships with vendors.
• •Submit paperwork to vendors to obtain rebates.
• •Obtain vendor statements to ensure that our records agree with the vendor.
• •Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks
• •Review delivery log and repairs and maintenance log to ensure that all invoices are received.
• •Obtain W-9s from all vendors.
• •Communicate and work with management
• •Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• •Assist in period and year end closings.
• •Assist with other projects as needed.

Requirements

• •Minimum three years as an accounts payable clerk.
• •Previous experience in bakery, or food environment preferred.
• •Must have intermediate experience with QuickBooks, Word, Excel, and 10 key by touch.
• •Must have strong organizational skills for follow-through and the ability to juggle and prioritize.
• •Identify and resolve problems in a timely manner, gather and analyze information skillfully.
• •Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.
• •Prioritizes and plans work activities and uses time efficiently.
• •Demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
• •Meets productivity standards and completes work in a timely manner.
• •Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.