Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for managing customer billing and collections to ensure accurate, timely cash flow. This role oversees the review and processing of AIA billing applications, invoice creation, payment posting, account reconciliation, and customer communication. The position works closely with operations and finance teams to maintain accurate financial records in compliance with company policies and accounting standards.

This is a 3-month contract position with the possibility of transitioning to a permanent role based on business needs. The position is fully in-office Monday through Friday at our Dallas, TX 75237 location.

Key Responsibilities

Review and validate AIA payment applications to ensure accuracy, completeness, and proper approvals

Create and process customer invoices based on approved AIA billing applications

Review project estimates for accuracy within company estimating software

Generate project contracts from approved estimates and import into accounting systems

Partner with operations to track, reconcile, and forecast monthly customer billings

Reconcile accounts receivable balances and investigate discrepancies

Monitor customer accounts to ensure timely payments and follow up as needed

Research and resolve billing and payment issues with customers and internal teams

Maintain accurate customer files, contracts, and compliance documentation

Support month-end close activities and provide documentation for audits

Send payment reminders, follow-ups, and collection inquiries as required

Qualifications

Bachelor’s degree or equivalent experience required; accounting degree preferred, or 3+ years of related experience

Working knowledge of customer ledgers and accounts receivable aging reports

Basic understanding of chart of accounts and the importance of accurate data entry

Strong attention to detail and organizational skills

Ability to prioritize tasks, manage time effectively in a fast-paced environment, and work independently

Excellent written and verbal communication skills

Ability to work on-site Monday-Friday in Dallas, TX 75237

Preferred Skills

Experience with AIA payment applications

Familiarity with Sage Intacct construction accounting software

Experience using Procore construction software

Knowledge of fundamental accounting principles

Understanding of sales and use tax, including resale and tax-exempt certificates

Proficiency in Microsoft Excel

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