Administration Clerk - Port Phillip Prison

Job Description:

• •Fixed term (until June, 2027) part time (20 HPW) position available
• •Excellent benefits including salary packaging
• •Truganina location

• About the Role
• The Administration Clerk will conduct a wide range of organisational and administrative tasks that support and facilitate patient care. This role will predominately be responsible for the coordination of access to services, referral management and information management systems of the St John’s unit at Port Phillip Prison.

· Appointment scheduling and entries in the electronic patient record.

· Routine administration duties – typing, telephone, storing data entry, appointments, meeting preparation, minute taking, photocopying, scanning, faxing and emailing.

· Effective communication skills with SVCHS staff, Correctional staff, Port Phillip Prison subcontracted services and external health services.

· Report and escalate issues to the Nurse Unit Manager

Classification for this position will range between HS1 – HS17 ($65,739.96 - $72.677.28 per annum, pro rata)

Your Contribution

· PSC Training Course

· Completion of Year 12 or equivalent literacy and numeracy

· Current Police check

· Ability to be self-directing and work with minimum supervision

· Interest in working in a patient focused environment

· Excellent organisational skills and ability to prioritise workload

· Excellent communication and interpersonal skills

· Ability to work in a multi-disciplinary team

· Computer skills – working knowledge of Windows environment including word processing, spread sheets and database

• What we Offer
• •Confidential, solutions-focused employee counselling
• •A healthy work/life balance encouraged.
• •Salary Packaging – Increase your take home pay!
• •Free car parking
• •Regular opportunities for professional development to assist you to reach your career goals
• •Culture of continuous improvement

About St John's

St Vincent’s Correctional Health Coordination Hub Service (SVCHCHS) operates across 3 key areas:

St John’s Subacute Inpatient Unit located within Port Phillip Prison,

St Vincent’s Hospital Melbourne (SVHM), Fitzroy including St Augustine’s Acute Secure Ward and Specialist clinic for correctional patients

SVHM State-wide Hepatitis program

This position is based at Port Phillip Prison and provides essential administrative support to the Correctional health service, ensuring accurate appointment coordination for the subacute inpatient unit , effective communication with internal and external stakeholders.

• Working at St Vincent’s
• St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

• Application
• Please attach your resume and cover letter to your application.

• Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
• We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
• Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
• SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
• This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:

7 November 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct