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EIT RawMaterials

Administration Specialist (m/f/d)

Berlin, Germany

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Role family
Operations
Seniority
Mid level
Country
DE
Work mode
On-site / unstated
First seen by hirly
26 Sept 2026

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the posting

  • Company Description About EIT RawMaterials As the world moves towards
  • a greener future, the demand for raw materials—minerals and
  • metals—is set to increase immensely over the next three decades.
  • Europe faces a critical challenge in securing a stable supply of these
  • essential resources. This challenge is where EIT RawMaterials steps
  • in. EIT RawMaterials is at the forefront of driving innovation and
  • sustainability in the raw materials sector. As an Innovation Community
  • within the European Institute of Innovation and Technology (EIT), we
  • collaborate with over 300 partners across industry, academia, and
  • research institutes. Together, we forge dynamic, long-term
  • partnerships to develop innovative solutions that meet Europe's
  • growing demand for raw materials. About the Role We are seeking a
  • proactive and highly organized Administration Specialist (m/f/d) to
  • join our HQ office. In this role, you will be responsible for
  • coordinating a wide range of administrative, operational, and
  • organizational activities that contribute to the efficient running of
  • the office and support a positive employee and visitor experience. The
  • ideal candidate is detail-oriented, service-focused, and enjoys
  • managing multiple priorities in a dynamic environment. You will work
  • closely with internal stakeholders, external partners, and leadership
  • teams to ensure seamless administrative processes and excellent
  • operational support. Your Responsibilities Office Management &
  • Administration Manage the day-to-day administrative operations of the
  • HQ office Ensure the office environment is well-maintained, organized,
  • and fully operational Coordinate office supplies, equipment, and
  • vendor relationships Prepare and manage correspondence, letters, and
  • official documentation Maintain records, administrative files, and
  • internal databases Support document management and filing processes
  • Meeting & Event Coordination Organize and coordinate internal
  • meetings, workshops, training sessions, and company events Manage
  • meeting schedules, invitations, agendas, and logistics Prepare meeting
  • rooms, materials, and presentations as required Coordinate catering,
  • external service providers, and event-related vendors Support the
  • successful execution of employee engagement activities and corporate
  • events Travel & Logistics Management Coordinate domestic and
  • international travel arrangements, including flights, accommodation,
  • transportation, and itineraries Support visitors and business guests
  • with travel and logistical arrangements Ensure travel documentation
  • and administrative requirements are completed on time Assist with
  • travel expense administration and reporting processes Administrative &
  • Operational Support Provide administrative support to management and
  • cross-functional teams Coordinate incoming and outgoing correspondence
  • and deliveries Support procurement and purchase order administration
  • Assist with invoice processing and vendor-related documentation
  • Contribute to the development and improvement of administrative
  • processes and procedures Stakeholder & Visitor Management Serve as a
  • point of contact for office-related inquiries Welcome and support
  • visitors, partners, and external stakeholders Coordinate
  • onboarding-related administrative activities for new employees when
  • required Foster a professional, welcoming, and service-oriented office
  • environment What You Bring Completed vocational training or degree in
  • Business Administration, Office Management, Hospitality Management, or
  • a related field Several years of experience in administration, office
  • management, executive support, or a similar role Excellent
  • organizational and coordination skills with strong attention to detail
  • Ability to manage multiple tasks while maintaining high-quality
  • standards Strong communication and interpersonal skills Proactive,
  • reliable, and solution-oriented approach Proficiency in Microsoft
  • Office applications (Outlook, Word, Excel, PowerPoint) Experience
  • working with administrative and procurement processes is an advantage
  • Fluency in German and English What We Offer A diverse and impactful
  • role at our HQ office An international and collaborative working
  • environment Opportunities to contribute to office operations, employee
  • experience, and organizational effectiveness Professional development
  • and learning opportunities Flexible and modern workplace environment A
  • supportive team culture that values initiative, collaboration, and
  • continuous improvement Application Process Overview The position will
  • stay open until a successful candidate is chosen. Application Review:
  • Our team thoroughly reviews each application. Please make sure to
  • submit your CV in English. Initial Interview (30 minutes): Meet with
  • the hiring manager and HR team. Second Interview (60 minutes): Second
  • interview with a presentation on a relevant topic to the hiring
  • manager and the HR team. Offer: If successful, receive an offer to
  • join our team.
Original posting on EIT RawMaterials's site ↗

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