Administrative Assistant 4 - Graduate Medical Education (GME) Coordinator

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu .

Job Description

The University of Nevada, Reno is recruiting for an Administrative Assistant 4 – Graduate Medical Education (GME) Coordinator within the School of Medicine. *** This position does not provide layoff rights and is contingent upon funding. The GME Coordinator provides administrative and operational support for one or more residency and/or fellowship programs, working closely with program leadership, residents, fellows, faculty, and the GME Office. The position supports accreditation and compliance, recruitment, trainee records and evaluations, scheduling, onboarding and credentialing, educational activities, fiscal processes, and program operations. The GME Coordinator serves as a key resource for trainees and faculty and helps ensure programs meet ACGME, institutional, state, and specialty board requirements.

Job duties include:

• •Supports daily administration and operations of assigned residency and/or fellowship programs.
• •Monitors compliance with ACGME, institutional, state, specialty board, and program requirements.
• •Maintains trainee and faculty records, including rotations, schedules, work hours, evaluations, scholarly activities, licensure, and credentialing.
• •Coordinates evaluation and assessment activities, including Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings and required reporting.
• •Supports recruitment, onboarding, orientation, credentialing, licensure, and training verification processes.
• •Coordinates program communications, educational activities, didactics, meetings, and events.
• •Maintains GME databases and assists with required data submissions, reports, program materials, and websites.
• •Serves as a liaison between trainees, faculty, program leadership, the GME Office, clinical training sites, and other internal and external partners.
• •Supports program fiscal activities, including payments, reimbursements, memberships, purchasing, and budget tracking.
• •Participates in program improvement activities and maintains knowledge of current GME requirements and institutional policies.
• •Other duties as assigned.

Essential Qualifications

• •This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• •One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• •An equivalent combination of education and experience as described above.

Schedule and Travel

The typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; this is subject to change based on operational needs.

Compensation Grade

Grade 29

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. To view the classified compensation schedules, please visit Classified Compensation . Select Salary Schedules, Employee/Employer pay.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at UNR

• •Health insurance options including dental and vision - Health Insurance
• •Life insurance, long-term disability, generous annual and sick leave - Classified Benefits
• •E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
• •Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
• •Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• •Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grant-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

Department Information

https://med.unr.edu/directory/departments/graduate-medical-education

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at jobs@unr.edu .

Please attach the following document(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’