Administrative Assistant 4 - Statewide 4-H YDP Office

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu .

Job Description

The University of Nevada, Reno Extension is seeking an Administrative Assistant 4 to support the Statewide 4-H Youth Development Program. *** This position does not provide layoff rights and is contingent upon funding. This position plays a critical role in the administration and coordination of statewide 4-H operations, including program reporting, data management, fiscal coordination, event planning, and administrative support for multiple statewide initiatives. This position is based at the UNR Redfield Campus in South Reno, NV.

As a key member of the State 4-H team, the successful candidate will collaborate with Extension faculty and staff, volunteers, youth development professionals, external organizations, and community partners to help ensure the success of Nevada 4-H programs and events across the state.

What You'll Do

Key responsibilities include:

• •Coordinate statewide reporting and compliance activities, including enrollment, participation, and program outcome reporting.
• •Serve as the statewide administrator for 4-H Online and related program management systems.
• •Support fiscal and administrative operations, including purchasing, travel, p-card reconciliation, budget tracking, and grant-related documentation.
• •Coordinate statewide, regional, and national 4-H events, trainings, conferences, and outreach activities.
• •Develop and maintain administrative procedures, records, reports, and program documentation.
• •Serve as a liaison between county offices, statewide faculty and staff, volunteers, external partners, and stakeholders.
• •Assist with communications, publications, website updates, and program resource development.
• •Provide administrative support for statewide initiatives including 4-H Camp, Shooting Sports, and other youth development programs.

Essential Qualifications

• •Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• •One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• •An equivalent combination of education and experience as described above.

Ability to lift up to 20 lbs. for event set-up and materials transport is required.

This position requires candidates to complete and successfully pass a fingerprinting/background check.

Preferred Qualifications

Candidates with the following are encouraged to apply:

• •Experience coordinating multiple projects and priorities in a fast-paced environment.
• •Strong organizational, communication, and problem-solving skills.
• •Experience working with databases, spreadsheets, reporting systems, and Microsoft Office applications.
• •Experience supporting educational, nonprofit, youth development, Extension, or public-sector programs.
• •Experience coordinating events, trainings, or statewide initiatives.
• •Experience with financial processes, budget tracking, purchasing, or grants administration.
• •Experience managing databases, program records, or reporting systems.
• •Ability to work independently while collaborating effectively with diverse stakeholders across multiple locations.

Licensure

A valid Class “C” driver’s license or higher operator’s license.

Schedule and Travel

The typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evening, weekend, or offsite work may be required to support statewide 4-H events. The schedule is subject to change based on organizational needs.

Some travel may be required to support statewide 4-H events.

Compensation

Grade 29 (Entry, Step 01 $50,153.76)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. To view the classified compensation schedules, please visit Classified Compensation . Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at UNR

• •Health insurance options including dental and vision - Health Insurance
• •Life insurance, generous annual and sick leave - Classified Benefits
• •E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options . E.L. Wiegand Fitness Center
• •Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• •Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Classified Staff Grants-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Why Join Nevada 4-H and Extension?

University of Nevada, Reno Extension connects people to the resources, research, and education they need to improve their lives and strengthen Nevada communities. Through 4-H Youth Development, Extension empowers young people to reach their full potential while developing leadership, citizenship, and life skills.

In this role, you'll help support programs that positively impact youth, families, volunteers, and communities throughout Nevada while working with a passionate and mission-driven team.

Search Contacts

Hiring Manager – Lindsay Chichester, lchichester@unr.edu

Search Coordinator – Lindsey Barnes, lindseybarnes@unr.edu

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note that once you submit your application, the only attachments viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachments to the cover letter, references, and other documents sections of the application will not be viewable to you after you submit your application. All uploaded attachments will be on the application for the committee to review. To request updates to attachments before the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu .

Attach the following attachment(s) to your application

• Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover Letter – (required)
• Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
• Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for clas