administrative assistant

Position Summary

The Front Desk Administrator serves as the first point of contact for visitors, customers, and vendors while providing administrative and operational support across departments. This role requires a detail-oriented professional with strong communication skills and the ability to manage purchasing responsibilities for office and maintenance supplies. The ideal candidate has 2–5 years of relevant experience and thrives in a fast-paced, industrial environment.

Key Responsibilities

Front Desk & Administrative Duties

Greet and assist visitors, customers, drivers, and vendors in a professional and timely manner

Answer and direct incoming phone calls, emails, and inquiries

Maintain front office organization, cleanliness, and professionalism

Manage incoming and outgoing mail, packages, and deliveries

Provide general administrative support to departments as needed

Assist with data entry, filing, and document management

Purchasing & Inventory Management

Procure office supplies, shop supplies, and maintenance parts as needed

Maintain inventory levels and reorder supplies to avoid shortages

Coordinate with maintenance and operations teams to identify parts and supply needs

Research vendors, obtain quotes, and ensure cost-effective purchasing decisions

Track orders, verify deliveries, and resolve discrepancies with vendors

Maintain purchasing records, invoices, and documentation for accounting

Coordination & Communication

Serve as a liaison between departments, vendors, and external partners

Support scheduling, coordination of meetings, and internal communications

Assist leadership with special projects and operational initiatives

Qualifications

Experience: 2–5 years in administrative, front desk, or office coordination roles (industrial or fast-paced environments preferred)

Strong organizational and multitasking abilities

Excellent verbal and written communication skills

Experience with purchasing, ordering, or inventory management preferred

Proficiency in Microsoft Office (Excel, Word, Outlook)

Ability to handle sensitive information with professionalism and discretion

Preferred Skills

Experience working in manufacturing, logistics, or scrap/recycling environments

Familiarity with maintenance parts or shop supply ordering

Ability to prioritize tasks and adapt to changing needs

Strong attention to detail and follow-through

Work Environment

Fast-paced office within an industrial/scrap yard setting

Frequent interaction with drivers, vendors, and internal teams

May require occasional time spent coordinating with shop or yard personnel

Key Attributes for Success

Proactive problem-solver with strong follow-up skills

Cost-conscious mindset when making purchasing decisions

Reliable, dependable, and able to work independently