Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

• Administrative Duties :
• •Provide minute of meetings and meeting summary in related unit
• •Carry out accurate document distribution in related area (e.g., minute of meetings, other documents)
• •Conduct activities related to events & meetings regarding Strategic Planning & Monitoring Evaluation
• •Maintain and update storage and retrieval system in documentation for easy access of various information
• •Arrange various important information and documents required by related working area
• •Handle confidential information required based on approval from head of department/head of related working area
• •Provide support to the working area in sending message, memos and documents to all staff
• •Compose correspondence letters required (in Bahasa and English)
• •Sort and prioritize incoming information, requests and communicate them accurately

• Scheduling and Appointment :
• •Organize daily schedule for related working area
• •Confirm availability and punctual attendance of participants in related meeting/other appointment with Director/ Senior Manager/ Manager
• •Arrange venue setting, equipment, and meals/beverages required for meeting/other related events
• •Be the point of contact for Director/ Senior Manager/ Manager, during their absence from office

• Operational Duties :
• •Maintain and update budget in the stock and non-stock budget from Director/ Senior Manager/ Manager
• •Keep track of the usage appendix budget stock and non-stock request from related working area
• •Propose working attribute required for related working area
• •Provide required order request of the related items
• •Arrange report related to all budget usage appendix in related area
• •Arrange report, maintain and update budget report usage (stock, non-stock)
• •Arrange and conduct budget report information for related working area
• •Provide PRF request, Cash advance request, PR request alignment with approved budget information
• •Conduct on time budget realization report according to valid procedure and regulation (i.e., PRF, Cash advance and PR)
• •Arrange travel management process and provide realization report (e.g., taxi voucher, operational vehicle request, business trip document’s realization)

• Management Support Activities:
• •Provide Report to direct Supervisor
• •Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)
• •Perform activities related to Quality Management System
• •Perform additional tasks related to key responsibilities as required by Direct Supervisor
• Education Requirement:
• •Minimum Diploma Degree (D3) or University Student (6th Semester)
• Work Exposure/ Experience:
• •No working experience

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Not the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!