Administrative Assistant

Pay Range: $22.90 - $28.62/hr.

Job Posting Closing on: November 8th, 2026 📅

Workdays & Hours: Monday – Friday, 8 a.m. – 5 pm. Full-Time position at City Hall

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest-growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

An Administrative Assistant job is available within the City of Fort Worth Transportation and Public Works Department in the Business Support division. This position will be responsible for the Human Resources, Time and Labor, and Medical Records functions. The ideal candidate will have a high attention to detail and strong written and oral communication skills. This position requires interpreting the City's personnel rules and policies and federal employment laws. Qualified candidates have experience working in customer service and administrative support and possess good interpersonal skills to work collaboratively.

Minimum Qualifications:

Associate's Degree from an accredited college with major coursework in Business Management, Public Administration, Business Administration or related field

Four (4) years combined complex clerical and administrative experience

Valid Texas driver's license

Preferred Qualifications:

Experience supporting payroll, recruitment, FMLA, Workers' Compensation, benefits administration, or related human resources activities

Knowledge of PeopleSoft HCM, including Time and Labor/Absence, including experience with Payroll/Timekeeping review

Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook) and Visio

Administrative Assistant job responsibilities include:

Serve as the primary payroll/timekeeping function, which includes processing time, resolving payroll errors, troubleshooting payroll issues, and answering related questions

Support Human Resources Coordinator with recruitment activities, benefits and employee records management

Assist with FMLA, Workers' Compensation, and ADA-related processes and serve as a Medical Records Custodian (MRC) as assigned

Maintain confidential personnel, medical, and departmental records in compliance with City policies and applicable regulations

Enter, update, and retrieve information in PeopleSoft and other City systems to support operational and reporting needs

Resolve routine administrative issues, support process improvements, and ensure adherence to established policies and procedures

Provide exceptional customer service and administrative support to internal and external stakeholders

Communicate effectively with employees, management, and external partners while handling sensitive information with discretion and confidentiality

Provide backup administrative support, assist with special projects, and perform other related duties as assigned

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking and repetitive motions.

Physical Demand

Light Work – Depending on assignment, positions in this class typically exert up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work.

Apply Now! Come be part of something special in Fort Worth. 🌟

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.