Administrative Assistant

Join Ulliman Schutte Construction!

A national leader in heavy civil construction, building critical water and wastewater infrastructure that protects communities and the environment.

Ulliman Schutte Construction is actively seeking a friendly, organized, and dependable Administrative Assistant to join our team in our corporate headquarters. This is a full-time, on-site position in our Miamisburg, OH office, Monday – Friday, 8:00 AM – 5:00 PM. This person will be the first point of contact for visitors and callers while providing hands-on administrative support across the organization.

Administrative Assistant Responsibilities:

Front Desk & Reception

Provide consistent front-desk coverage during business hours: greeting visitors, clients, and vendors warmly and professionally

Answer, screen, and route incoming phone calls; take accurate messages and respond to routine inquiries

Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and packages and coordinate courier/delivery services

Keep the reception area and conference rooms tidy and presentation-ready

Office Operations

Monitor and maintain office supply inventory; place orders and coordinate with vendors

Order and set up group lunches, catering, and refreshments for meetings and events

Assist with meeting logistics

Administrative Support

Arrange travel for team members, including flights, hotels, and ground transportation

Draft, edit, proofread, and format documents, reports, and correspondence

Prepare copies, scans, and printed materials; maintain organized paper and electronic filing systems

Assist with data entry, expense reports, and other administrative projects as assigned

Qualifications:

High school diploma or equivalent required; associate degree a plus

2+ years of experience in a business office environment, receptionist, administrative, customer service or other support role preferred

Proficiency with Microsoft Office and Adobe (or another PDF platform)

Excellent phone etiquette, communication, and interpersonal skills

Strong organizational skills, attention to detail and an ability to prioritize tasks

Comfortable operating a multi-line phone system and standard office equipment

Professional and positive demeanor

Consistent, reliable attendance and punctuality; this position provides in-person coverage and depends on being present during business hours

Enjoys greeting and assisting visitors and staff while staying accurate and productive on independent projects

Committed to maintaining ethical standards and confidentiality

Life With US:

At Ulliman Schutte, our people are the reason we lead the industry. We have built a culture of lasting relationships, personal growth, and shared commitment — to quality, to safety, and to adding value in everything we do. In return, we offer long-term stability, competitive compensation, and a generous benefits package, along with a collaborative team where camaraderie is part of the job.

Ulliman Schutte Construction, LLC is focused on building teams of honest, dedicated professionals who have a passion for Building a Better Environment for our employees, customers, business partners, and the communities we serve. We are proud to be an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, gender identity, sexual orientation, religion, national origin, disability, or Veteran status.

Ulliman Schutte is a drug-free work environment. All offers are contingent upon compliance with Ulliman Schutte’s pre-employment drug screening policies and E-Verify eligibility confirmation.