Administrative Assistant II, Hospital Medicine, Days

Hourly Pay Range:

$22.58 - $33.87 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

• •Position: Administrative Assistant II
• •Location: Evanston, IL
• •Full Time/Part Time: Full Time, 40 hours
• •Hours: Monday-Friday, 7:00am - 3:30pm
• •Required Travel: May need to travel to Skokie, Highland Park, or Glenview

• A Brief Overview:
• The Administrative Assistant II will provide advanced administrative support to the hospital's leadership team and play a critical role in ensuring the efficient operation of our administrative functions. This position requires a high level of professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.

What you will do:

• •Serve as the primary point of contact for the hospital administration, both internally and externally.
• •Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• •Coordinate and manage the schedules and appointments of hospital executives and department heads.
• •Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• •Assist in the preparation of meeting materials and distribute them in advance.
• •Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• •Maintain and update hospital policies, procedures, and administrative documents.
• •Maintain and update electronic health records (EHR) and hospital databases with precision.
• •Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• •Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• •Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• •Assist in the onboarding of new administrative staff, providing guidance and training.

What you will need:

• •Associates Degree Required
• •Bachelors Degree Preferred
• •3 Years Administrative experience, preferably in a healthcare or hospital setting is required.
• •Experience with Microsoft Office (Excel, Word, etc.) Required
• •Experience with EPIC is required
• •Experience with Symplr Workforce (timekeeping system) required

Benefits:

• •Career Pathways to Promote Professional Growth and Development
• •Various Medical, Dental, and Vision options
• •Tuition Reimbursement
• •Free Parking at designated locations
• •Wellness Program Savings Plan
• •Health Savings Account Options
• •Retirement Options with Company Match
• •Paid Time Off
• •Community Involvement Opportunities