Administrative Assistant II, UNLV Student Wellness - Student Counseling and Psychology [R0154164]

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:

• •Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• •Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• •Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu .

Job Description

The University of Nevada, Las Vegas invites applications for Administrative Assistant II, UNLV Student Wellness - Student Counseling and Psychology [R0154164]

ROLE of the POSITION

Student Wellness at the University of Nevada, Las Vegas seeks a full-time Administrative Assistant II (AA2) for Student Counseling & Psychological Services (CAPS) to join a dynamic, integrated service delivery unit that includes a counseling center, health center, wellness promotion department as well as, military and veteran services and offices for disability services. Student Wellness provides a comprehensive array of health and wellness services that are responsive to the needs of our diverse population.

Must be flexible in work schedule and will be required to work rotating 8 hour shifts on site between 7:45 a.m. and 6:00 p.m. Monday through Thursday and 8:00 a.m. to 5:00 p.m. on Friday. All candidates must pass a background screening.

The AA2 facilitates CAPS on site front desk operations and provides clerical and management support to the department. Clerical and management support duties include but are not limited to:

Office Duties and Customer Service

• •Accurately schedule, reschedule, cancel, and confirm appointments
• •Enter and update client data into the electronic health record (EHR)
• •Verify, obtain, and maintain client demographics
• •Perform check-in and check-out procedures
• •Assist and guide clients in the UNLV Wellness Portal
• •Perform assigned clinic opening and closing procedures
• •Check student eligibility and inform them of the semester Student Health fee

• •Greet clients, vendors and visitors upon entering the CAPS clinic
• •Work collaboratively with other administrative assistants and clinical staff
• •Provide general information about Student Wellness Center and its services
• •Control flow, monitor and manage entry into clinical areas
• •Answer telephones, emails, instant messages and assist with requests resulting from inquiries
• •Retrieve and respond to messages (phone, in-person, electronic)
• •Ensure a neat, clean and professional appearance of the lobby, check-in, and front desk areas
• •Create work orders for issues, maintenance requests, safety concerns or hazards
• •Purchase office supplies, as needed, and coordinate deliveries
• •Prepare swag, handouts and other supplies for outreach events
• •Prioritize and perform multiple tasks as needed in the clinic
• •Adjust work schedule as needed, based on patients, staffing, and clinical needs
• •Effectively and efficiently use our electronic health record system
• •Comply with the Student Wellness Center’s policies, procedures, and accreditation standards
• •Participate in infection prevention assessments and safety drills
• •This position requires confidentiality, professionalism, and superior interpersonal skills

BACKGROUND SCREENING

Employment is contingent upon the successful completion of a pre-employment criminal background and/or credit check.

MINIMUM QUALIFICATIONS

PER EXECUTIVE ORDER 2026-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31, 2026. Please refer to the link for more information: Executive Order 2026-002 .

Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

PREFERRED QUALIFICATIONS

Prior experience working in a healthcare environment and handling Protected Health Information (PHI) in compliance with HIPAA is preferred.

COMMITMENT TO OUR CAMPUS VALUES

Successful candidates will advance UNLV's mission by cultivating an environment of mutual respect and belonging. They will model our Campus Values in their decision-making and inspire excellence across our community.

SALARY

Grade 25 Step 1, salary 42,636.96.

In accordance with Nevada Administrative Code (NAC) 284.170 , initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

BENEFITS OF WORKING AT UNLV

• •Competitive total rewards package including:
• •Paid time off, sick leave, and holidays
• •Excellent health insurance including medical, dental and vision
• •Comprehensive retirement plans and voluntary benefits programs

• •No state income tax
• •Tuition discounts at Nevada System of Higher Education (NSHE) schools
• •Tuition discounts for spouses, domestic partners, and dependents

PERKS & PROGRAMS

• •Employee recognition and appreciation programs
• •UNLV athletics ticket discounts
• •Statewide employee purchase program discounts
• •RebelCard discounts on and off campus
• •Wellness programming for all UNLV faculty and staff at no cost
• •Opportunity for career advancements to leadership roles
• •Connect with colleagues with shared interests
• •Personal and professional development opportunities
• •A comprehensive onboarding program, Rebels: Onboard
• •Support and resources available for veteran applicants — contact vetjobseekers@unlv.edu or visit our Veterans Webpage .

HOW TO APPLY

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran’s status.

Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. Materials should be addressed to Search Committee Chair .

This recruitment will close at midnight (Pacific Standard Time) on November 19, 2026 .

Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.

Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekers@unlv.edu for support.

For assistance with the application process, please review instructions on How to Apply . For further assistance contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu and include the job requisition number in your