Administrative Assistant & Leasing Agent

Description

Description

Half time In corporate office half time at Daniel’s Creek and Larkin Creek apartment communities

Primary Purpose:

The Administrative Assistant & Leasing Agent will provide comprehensive organizational support to the DiMarco Group of Companies, working half-time at the Baldwin Corporate Office and half-time at the Daniels Creek and Larkin Creek properties. This role combines administrative tasks with leasing agent responsibilities to ensure efficient operations and outstanding customer service.

Duties and Responsibilities:

Administrative Support (Corporate Office):

• •Assist with preparing correspondence and reports as requested by functional departments.
• •Maintain an organized filing system and retrieve information as needed; prepare files for logging into the file inventory system.
• •Ensure cleanliness and upkeep of common areas, including the kitchen and conference rooms.
• •Provide snacks for the reception area and executive conference room.• Keep copiers and printers stocked with paper daily.
• •Input and manage company contacts, photos, and calendar items.
• •Draft written responses or replies by phone or email as required
• •Sort and distribute company mail and ensure timely pickups from various departments.
• •Maintain inventory of supplies and order as necessary.
• •Track charitable contributions and sponsorships; process related documentation.
• •Plan and execute special events as requested by owners and senior management.
• •Provide coverage for the reception desk as scheduled.• Assist with special projects as assigned by supervisors.

Assistant Leasing Agent (Daniels Creek & Larkin Creek Properties):

• •Support the Community Manager with leasing, administrative, and operational tasks.
• •Facilitate a consistent customer experience on-site and contribute to quality operations.
• •Assist with incoming leasing inquiries, including answering calls and showing apartments.
• •Process lease applications, conduct credit checks, employment verifications, and background checks
• •Track leasing information and input data into the software reporting system.
• •Prepare lease and move-in packets, and schedule lease signings as necessary.
• •Ensure utility services are transferred for new residents by following up with utility companies.
• •Assist with move-ins, move-outs, and property inspections as required.• Receive and post rental payments, and prepare bank deposits accurately.
• •Maintain and deliver delinquency reports and late notices in a timely manner.
• •Take and follow up on resident work orders, tracking and logging completed tasks.
• •Assist in processing invoices when necessary, including documentation and filing.
• •Prepare lease renewals for distribution and follow up with residents regarding lease end dates.
• •Coordinate community social events and assist in the execution of activities.
• •Conduct market surveys and contribute to community engagement efforts.

Education and Experience:

• •Associate’s Degree is preferred along with three to five years of experience in administrative support and or Leasing Agent roles.
• •Experience with analysis and administrative functions is highly desired.

Skills and Qualifications:

• •Strong decision-making and judgment skills.
• •High level of professionalism and ability to develop strong relationships within a team environment.
• •Excellent organizational skills with the capacity to prioritize multiple tasks effectively.
• •Strong customer service and communication skills, both written and verbal.
• •Proficiency in Microsoft Office, spreadsheets, databases, and word processing tools.

Administrative Assistant & Leasing Agent

This dual role combines the need for strong administrative capabilities with community engagement responsibilities to support our goals of excellence and service quality.