Administrative Assistant, Legal

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com .

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

THE ROLE

We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant, Legal, to provide support to the Head of Business, Legal Affairs, Strategy and Operations. This is an important role for someone who wants to learn at a fast-paced, international music-based company that’s rapidly growing its film & TV business.

The ideal candidate is a proactive professional with strong communication skills and the ability to manage multiple high priorities simultaneously with accuracy to make sure nothing falls through the cracks.

Legal experience is not required—we are looking for someone with strong skin, strong professional experience, and strong interpersonal skills. An interest in music, movies, television, and the entertainment industry is a plus. A love of spreadsheets is a plus-plus.

WHAT THIS ROLE WILL DO

Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations.

Maintain well-organized electronic files, records, and documents.

Prepare, format, proofread, edit, and organize correspondence, agreements, reports, and other documents.

Manage calendars, meetings, appointments, and deadlines.

Track important dates, deliverables, follow-ups, and outstanding items.

Coordinate meetings, conference calls, zooms and other internal and external communications.

Assist with document management, including scanning, filing, copying, naming, and organizing documents.

Enter, update, and maintain information in databases, spreadsheets, and other systems.

Communicate professionally with colleagues, vendors, and outside parties.

Monitor incoming and outgoing correspondence and ensure timely follow-up.

Help coordinate signatures, approvals, and other administrative processes.

Handle confidential and sensitive information with professionalism and discretion.

Assist with expense reports, invoices, time records, and other administrative matters as needed.

Anticipate needs and proactively address issues before they become problems.

Perform general administrative and office support duties as needed.

WHAT THIS PERSON WILL BRING

Required Qualifications

Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role.

Exceptional organizational skills and attention to detail

Excellent written and verbal communication skills

Proficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPoint

Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets

Strong file-management skills, including maintaining organized digital folders and consistent file naming

Ability to use spreadsheets for basic data entry, tracking, and organization

Comfortable learning and working with databases, document-management systems, cloud-based software, and other business applications

Strong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlines

Strong follow-through and accountability

Ability to learn new software, systems, procedures, and terminology quickly

Preferred Qualifications

Experience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus

Experience working in a law firm, entertainment company, production company, music business, agency, management company, or other creative-industry environment

Familiarity with legal documents, contracts, or basic legal terminology

Experience working with confidential or sensitive information

Experience managing multiple calendars, projects, or competing deadlines

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

HEALTH : Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF : Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH : 401(k) program with company match, stock reimbursement program

FAMILY : New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

CAREER : Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS : Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations tha