Administrative Assistant, Office of the Associate Vice President for Colleges, Campuses, and Units (CCU)

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Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .

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POSITION SPECIFICS ​

Penn State is currently seeking an Administrative Assistant - Senior Support to support the Office of the Associate Vice President for Colleges, Campuses, and Units (CCU). The Administrative Assistant supports the administrative functions for the office which includes supporting our Assistant Vice Presidents for CCU who are responsible for the fundraising management for campuses, colleges, and units. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Executive Assistant and working closely with the Assistant Vice Presidents for CCU as well as other partners, the Administrative Assistant will:

Plan, organize, and support the daily office activities and administrative processes for the Office of the Associate Vice President for Colleges, Campuses, and Units;

Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications;

Provide critical administrative support including maintaining budgets, processing financial transactions, managing scheduling and calendars, and arranging travel;

Coordinate meeting and event planning and execution, including all logistics;

Greet and direct visitors;

Compose, review, and distribute internal and external communications;

Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals;

Create and maintain files, spreadsheets, and databases;

Maintain office supplies, arrange for equipment maintenance and facility’s needs;

Resolve inquiries and ensure compliance with work unit and University policies and procedures;

May perform non-routine administrative duties, and proxy responsibilities as authorized;

Perform other duties as assigned.

The successful candidate will have:

Experience in handling and protecting strictly confidential information;

Experience in expense reporting and familiarity with Penn State systems is preferred;

Exemplary interpersonal and communication skills;

The ability to create and maintain an inclusive and respectful environment for all students and colleagues;

Proficiency in Office 365 applications (i.e. Teams, SharePoint, Outlook, Word, Excel, PowerPoint);

A proven ability to self-motivate and work both independently and as part of a team; and

A commitment to professional development, learning, and being mentored.

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

Penn State’s Division of Development and Alumni Relations

If you believe in the power of higher education—and philanthropy—to shape the public good, you’ll excel right here in Penn State’s Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu .

Building a Career and a Life at Penn State

Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it’s the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankings

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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