Administrative Associate I

Job Title

Administrative Associate I

Agency

Prairie View A&M University

Department

Student Engagement

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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Under the supervision of the Director for Student Engagement, the administrative associate performs administrative support for the Office of Student Engagement, supervises student workers, and maintains a welcoming office environment.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• •Provide administrative support for the staff members of the Office of Student Engagement, including but not limited to the director, assistant directors, program coordinators, graduate assistants, and volunteers.
• •Initiate university processes for the office of student engagement, including travel documents, purchase requisitions, account reconciliations, and general office reports. Applies, interprets, and communicates policies and procedures, and serves as a resource for answering questions regarding policies.
• •Maintains records and modifies forms. Performs data entry and retrieval and maintains data files. Prepares and proofs materials for reports and other publications. Prepares, modifies, and verifies office documents to include manuals, operating procedures, and inventory.
• •Makes arrangements for meetings, appointments, conferences, and travel. Maintains office supplies and equipment. Maintains office reference materials, including online office materials. Tracks usage and billing for long-term contracts, services, and fixed assets. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• •Perform other duties as assigned. Supports the division of student affairs for divisional efforts.

Required Education and Experience:

• •High school diploma or equivalent combination of education and experience.
• •One year of experience.

Required Knowledge, Skills and Abilities:

• •Knowledge of word processing, spreadsheet, and database applications.
• •Ability to multitask and work cooperatively with others.
• •Effective verbal and written communication skills.

Job Posting Close Date:

11/24/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

Resume or Curriculum Vitae

Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.