Administrative Generalist (1-year limited term)

• Alimentiv is a global CRO with a singular focus: advancing therapies for patients with gastrointestinal diseases. GI is our WHY and for more than 30 years that purpose has driven our scientific rigour, operational excellence, and deep therapeutic expertise, including supporting more than 70% of IBD compounds in development.
• We operate as a private, profit-with-purpose company, channeling our commercial success back into scientific research, technology, and our people. With approximately 700 people across multiple countries and three service lines, we are growing deliberately, and the capability of our leaders and our organization is central to how we get there.

If you want to do meaningful work, build something real, and invest back in research that changes lives — we want to meet you!

Job Overview

We are seeking a highly organised and detail-oriented Administrative Generalist to join our Medical Imaging – Image Services team on a one-year limited-term contract.

In this role, you will provide essential administrative and clerical support to ensure the smooth and efficient operation of the department. You will be responsible for managing electronic and paper documentation, maintaining accurate records, coordinating administrative activities, and supporting project teams in accordance with corporate, industry, and regulatory standards.

Working closely with colleagues and departmental leadership, you will contribute to effective document management processes, support day-to-day operations, and help maintain an organised and efficient working environment.

Key Responsibilities

Maintain, organise, and manage paper and electronic documents, ensuring accurate filing, tracking, storage, and retrieval.

Review, scan, update, and maintain project documentation in accordance with corporate, industry, and regulatory requirements.

Support project teams by preparing, processing, distributing, and retrieving project-related documents, records, and correspondence.

Maintain document tracking databases, update records, and prepare administrative reports as required.

Coordinate departmental meetings, appointments, visits, and travel arrangements, including preparing agendas, meeting minutes, and supporting documentation.

Respond to internal and external inquiries via telephone, email, and correspondence, ensuring timely and professional communication.

Provide general administrative and clerical assistance to departmental leadership and cross-functional teams.

Assist with monitoring and coordinating office supplies, equipment, staff absences, and departmental expenses as required.

Support electronic file management activities, including transferring files, managing access permissions, and maintaining accurate digital records.

Identify opportunities to improve document management processes and administrative workflows to enhance departmental efficiency.

Skills & Qualifications

High school diploma with 1–3 years of relevant administrative experience, or a one-year post-secondary diploma or qualification in a related field.

Previous experience in an administrative, clerical, document management, or office support role.

Strong organisational skills with excellent attention to detail and accuracy.

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Experience managing electronic files, including saving, transferring, sharing, and organising digital documents and video files.

Ability to maintain accurate records, update tracking databases, and manage document access permissions.

Strong written and verbal communication skills, with a professional and customer-focused approach.

Excellent time management skills, with the ability to prioritise multiple tasks and meet deadlines.

Ability to work independently and collaboratively while maintaining confidentiality and following established procedures.

Must be able to work on-site at our London, Ontario office .