Administrative Manager

Summary

The Secretary of the Senate's Disbursing Office is seeking an Administrative Manager . The complete vacancy announcement and application may be found on the United States Senate Career Page at https://sen.gov/YO0NL.

Duties

NATURE OF WORK The Administrative Manager oversees the administrative operations of the Senate Disbursing Office and provides executive-level support to the Financial Clerk and Assistant Financial Clerk. The position supervises administrative and support personnel; coordinates correspondence, records management, personnel administration, procurement, and office operations; and ensures the effective implementation of administrative policies and procedures. Working collaboratively with office leadership, managers, and other Senate organizations, the Administrative Manager promotes operational efficiency, consistent service delivery, and effective coordination across the Disbursing Office. Work is bound by Title 2 and Title 5 of the U.S. Code; Office of Personnel Management (OPM) interpretation and guidelines; Secretary of the Senate policies and procedures; Senate Disbursing Office procedures, practices, and guidelines; the U.S. Senate Handbook; the Senate Ethics Manual, and requires independent judgment in setting priorities and handling assignments. The complete vacancy announcement and application may be found on the United States Senate Career Page at https://sen.gov/YO0NL.

Qualifications

An associate's degree and five to eight years of relevant administrative, executive support, office management, or related professional experience. Candidates must demonstrate the following knowledge, skills, and abilities: Knowledge of administrative practices, office operations, records management, and procedures for coordinating multiple priorities, assignments, and deadlines. Ability to supervise and coordinate staff, establish work priorities, delegate assignments, monitor performance, and ensure the timely and accurate completion of work. Ability to provide administrative support to senior leadership, manage executive schedules, coordinate meetings and assignments, and anticipate and address competing demands. Ability to communicate clearly and professionally, both orally and in writing, and to prepare, review, and coordinate correspondence, reports, and other official documents. Ability to use computers, standard office software, and electronic information management systems to organize records, process information, and support administrative operations. Ability to exercise sound judgment, make decisions independently within established guidelines, resolve routine administrative issues, and identify matters requiring management attention. Ability to establish and maintain effective working relationships with senior officials, colleagues, external stakeholders, and the public while demonstrating professionalism, tact, and diplomacy. Ability to appropriately handle sensitive information and confidential personnel, financial, and administrative matters. Ability to review information and documentation for accuracy, maintain organized records, and ensure work is completed in accordance with established procedures and requirements. Preferred Qualifications: Experience supporting senior executives or managing administrative operations in a complex organization. Experience supervising employees, coordinating workloads, and supporting staff development. Familiarity with the United States Senate, the legislative branch, or comparable governmental operations. Ability and willingness to learn Senate policies, procedures, organizational responsibilities, and legislative processes. LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS None.

Education

See minimum qualifications above for education details and licenses & certifications.