Administrative Officer

Summary

About the Position: Serves as Executive Assistant for the District Commander and Executive Office Command Group with responsibility for administrative management of support services to include personnel, manpower, budget functions and wide variety of essential administrative support functions. Utilizes a practical understanding of mission requirements and priorities, policies, organization structure, functions, procedures, processes, and principles of management.

Duties

• •As the Executive Office’s primary administrative assistant, responsible for all aspects of travel, calendar management, and specific command requirements.
• •Assist with planning and execution of all VIP visits, ceremonies, and other district events.
• •Primary operator of required data management systems to include CEFMS, DCPDS, AutoNOA, etc.
• •Lead District administrative professional responsible for reviewing, distributing, and implementing processes and procedures for the Admin Community of Practice.
• •Serve as DoD Performance Management Appraisal Program (DPMAP) Super User to assist all district supervisors in performance management functions.
• •Coordinates personnel actions for the Executive Office and other General and Administrative (G and A) offices and provides liaison with Civilian Personnel Advisory Center (CPAC) to resolve related issues or problems.
• •Budget Officer for the Executive Office coordinating directly with Resource Management.
• •Primary GPC holder and hand receipt holder for the Executive Office.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the Command Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education/experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. For GS-11: Specialized Experience: One year of specialized experience which includes; responsible for oversight of Administrative Programs including: wide range of personnel management, procurement, property accountability, protocol events and scheduling for senior leaders and budget preparation; multi task using a variety of data management systems such as financial management (ie. CEFMS), routing systems, personnel actions (ie. DCPDS), initiate recruitment actions (ie. AutoNOA,); extensive communication skills to address questions from administrative professionals and managers in an organization. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business or Business Management. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Education

Some positions allow applicants to qualify based on education substitution which is applicable to this position/series, if you are applying based on education you must submit a copy of transcripts. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.