Administrative Officer

Summary

The Southern Arizona VA Health Care System, Pathology and Laboratory Medicine Service, is recruiting for an Administrative Officer. The incumbent will will perform administrative functions within the assigned clinical organization that includes administration, human resources management, budget and finance, office support services, logistics, and a variety of related administrative matters in support of a complex medical facility.

Duties

Duties include buy not limited: Monitor, review and check request for allotment of funds from approved operation budgets. Utilize knowledge of financial management policies, guidelines, and best practice to provide overall budgeting and financial management for the service. Make recommendations on obligations for salaries, travel, equipment, supplies, etc. Formulate plans for proper space utilization. Maintain comprehensive database(s) to provide information used in making clinical service organization decisions and in preparing reports. Conduct studies, surveys, and interview to gather information necessary to formulate policies, procedures, and strategies. Provides advice and assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, recruitment and hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements and procedures to determine employee placements and to effect a variety of placement actions such as reassignments, reduction-in-force, realignments, non-competitive promotions, and details. Functions in the capacity of Agency Government Purchase Card (GPC) holder. Assigns work to staff and provides technical and policy direction to their efforts. Serves in the capacity of Contracting Officer Representative (COR). Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday; 7:30am-4:00pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD13616A and PD13493A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. For a GS-11 position you must have served 52 weeks at the GS-09 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-12: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: analyzing reports; maintaining and reviewing databases and records; monitoring budget expenditures and fund control points; reviewing personnel actions and staffing requirements; providing recommendations to management to improve administrative process and operations. GS-11: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: preparing and reviewing reports; maintaining and updating databases, records and files; tracking financial transactions; coordinating purchasing, equipment and supply requests; tracking personnel actions and staffing requirements; and assisting with administrative planning and resource management. OR; Education: Possess a Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related; OR; Combination: Have a combination of experience and education as described above that equates to one year of experience. My percentage of the required education plus my percentage of the required experience equal to one hundred percent. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.