Administrative Officer

Summary

The VA Northeast Ohio Healthcare System is recruiting for an Administrative Officer. The Administrative Officer will function in Anesthesiology Service.

Duties

Duties include but are not limited to: Incumbent is responsible for oversight and management of administrative and operational matters within the department. Incumbent leads and directs all personnel administrative processes, with delegated authority from a close coordination and collaboration with the Service Chief and Anesthesia leadership team. Performing or overseeing the full range of human resources requirements, to include position descriptions, functional statements, vacancy announcements, leave accounting, coordinating and facilitating the hiring process Processing of activities for incoming service employees and trainees Maintaining employee competency folders Coordinating credentialing & privileging activities Delegating work to effectively maximize resources and to ensure the efficient, effective, and timely completion of projects Delivery of the full range of administrative services to the Anesthesia leadership Managing budgets Implementing administrative policies; and defining administrative requirements Controls and maintains the Equipment Inventory Listing Oversee travel, learning, response to requests, project development Develop and maintain a safe working environment communicate effectively to management, peers, and subordinates Budget and financial management for the service Supervision of daily service operations Work Schedule: Monday - Friday 7:00 am to 3:30 pm Telework: This position may be authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD94124-0

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/13/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations; knowledge of pertinent laws, regulations, policies and precedents which affect the use of program and related support resources in the area studied; knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization; knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity; skill in conducting detailed analyses of complex functions and work processes; and interpersonal skills in presenting staffing recommendations and negotiating solutions to disputed recommendations. Knowledge of policies including leave approval, timekeeping, authorized absence, Union guidelines, and other rules and regulations governing the supervision of the clerical staff. You will be rated on the following Competencies for this position: Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate controlled office. Incumbent may be required to travel occasionally. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.