Administrative Specialist 2

Initial Posting Date:

10/23/2026

Application Deadline:

11/01/2026

Agency:

Oregon Health Authority

Salary Range:

$4,312.00-$5,988.00

Position Type:

Employee

Position Title:

Administrative Specialist 2

Job Description:

This is a hybrid position offering significant work-from-home flexibility.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all .

Opportunity Awaits, Apply Today! – Administrative Specialist 2

The primary purpose of this position is to is to coordinate and escalate feedback and concerns coming to OHA Ombuds Program, and evaluate and triage information and referrals across the agency and to various programs and provide data management and Ombuds reporting using the Relationship Engagement Management Application (REMA) – a Microsoft Dynamics 354 CRM tool. This position will particulalry focus on the anticipated influc of eligibility related concerns coming to the Ombuds Program with anticipated OHP eligibility and re-enrollment changes as a result of federal Medicaid changes.

Key responsibilities include daily case intake, evaluating and determing concerns which are within Ombuds Program scope; tracking and assignment of OHA Ombuds case work; robust data analysis, data integrity oversight and data dictionary management, monthly and quarterly data reporting of Ombuds work and management of OHA Ombuds Program team trainings and meetings. This position also provides administrative, operations, client and program support to the Ombuds Teams within the External Relations Division (ERD), in service to transformative, communityled, and community-owned initiatives and the mission, vision, values and goals of the Oregon Health Authority.

This position will conduct daily case intake for the Ombuds Program with a robust case management software system that tracks Ombuds case work (including HIPPA Compliance to manage private health information), improves reporting capabilities, and centralizes feedback allowing for comprehensive, transparent, and timely reporting. Coordinating and escalating feedback to the appropriate team requires interpreting and applying Ombud polices and rules using the Oregon Revised Statute (ORS) 414.712 and will interpret and evaluate other laws, rules, policies, procedures to ensure Ombuds-related Medicaid case work is directed to the Ombuds Program, focusing on interpreting Medical Assistance Program rules 410-120-000 and non-Ombuds work is responded to appropriately throughout the agency. This position will be responsible for follow-up and management of non-Medicaid related work including establishing robust referral pathways, clear data tracking, and case follow-up and closure for non-Medicaid cases.The position will conduct program integrity and assure operational alignment and compliance by creating,reviewing, and evaluating Program metrics and measures. This is done to solicit and synthesize criticalinformation and insights within programs, OHA divisions, Federal agencies, and community providers,councils, and individuals with intent to identify issues, help negotiate solutions and processimprovements, integrate community feedback into internal OHA operational and policy actions, and adoptbest practices. As a result, this position will help ensure overall program integrity to the person-centered. Ombuds processes and determines Ombuds processes and standards by developing and building Power BI reporting metrics that support person-centered agency responsiveness.

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What We Are Looking For

Minimum Qualifications: These qualifications must be reflected in your application for consideration.

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience

Desired Attributes: The following are desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you have any of these, please let us know in your application.

In-depth knowledge of the Medicaid eligibility process; experience as a Community Partner Eligibility assister or self-sufficiency eligibility worker a plus.

Excellent customer service skills with proven written and verbal (phone) skills for individuals frustrated with state systems.

Ability to manage multiple tasks and effectively manage irate and hostile members.

Must be able to organize and prioritize work to meet deadlines and have flexibility, work demand tolerance and exhibit outstanding written and oral communication skills including effective communication with coworkers.

Must be proficient in Word, Excel and Powerpoint to design surveys, word documents and reports.

Ability to perform technical and administrative support functions requires independent judgment, decision making and problem resolution.

Skill in interpreting laws, rules, policies and procedures and applying interpretations to specific situations.

Experience working within a case management software system.

Ability to conduct time-sensitive daily intake and review of work.

Preference Statement: Preference may be given to candidates who possess the following job-related knowledge, skills, and abilities.

Spanish-English and/or other bilingual skills or candidates speaking one of the top languages spoken by Oregon Health Plan members such as Spanish, Russian, Vietnamese, Chinese, Ukrainian, Arabic, Somali.

Application Guidance

Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below:

Submission Requirements:

Resume – Attach your current resume that clearly outlines your education and work experience relevant to this position.

Cover Letter - Attached a cover letter that speaks to how you meet the desired attributes

Supplemental Questions – Answer all supplemental questions completely and accurately.

Final Check! – Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.

How to Apply:

External Candidates: Visit the State of Oregon job opportunities webpage or click the “Apply” tab above to submit your application, following all submission requirements.

Internal Candidates: Current State of Oregon employees must apply through their employee Workday login , following all submission requirements.

After You Apply:

Complete any pending tasks in Workday under “My Applications” prior to the application deadline.

Check your email (including junk folder) and Workday inbox regularly for updates on your application.

Reminders:

Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans’ Preference documentation .

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