Administrative Support Assistant (Office Automation)

Summary

About the Position: The incumbent of this position provides a wide range of clerical and administrative support services for the Area Office of the New Orleans, LA Division of the US Army Engineer District. Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management.

Duties

• •Plan, assign, and coordinate administrative and clerical work for Area Office personnel to ensure timely completion of records management, time-and-attendance reporting, travel, cost-distribution, reporting, and information-support requirements.
• •Advise the Area Engineer on administrative and clerical matters affecting office operations, personnel, travel, property, supply, budget, and cost reporting.
• •Personally responds to routine administrative and non-technical reports and/or correspondence.
• •Maintain detailed cost records for Area Office work and provide the Area Engineer timely information on fund status, expenditure rates, balances, job costs, and other operating costs.
• •Manage day-to-day accountability and control of government property, including office equipment, computers, printers, scanners, desks, and field equipment.
• •Maintain office files and records; prepare recurring and special reports, travel orders, reimbursement vouchers, correspondence, memoranda, and other administrative documentation.

Qualifications

Who May Apply: US Citizens In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-06 Specialized Experience: One year of specialized experience which includes: 1) Maintaining office files and/or recurring administrative reports; 2) Preparing travel documents and/or reimbursement requests; AND 3) Tracking supplies and equipment by maintaining inventory records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). GS-07 Specialized Experience: One year of specialized experience which includes: 1) Coordinating administrative activities by assigning clerical work, reviewing completed work, and resolving routine issues; 2) Maintaining cost records by tracking expenditures, preparing monthly estimates, and reporting available balances; AND 3) Purchasing supplies, equipment, or services. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.