Administrator, Administration

Key Areas of Responsibilities

• •Handle telephone inquiries, coordinate deliveries, and manage postal correspondence.
• •Manage office access and access card issuance and logs.
• •Coordinate procurement and inventory for office and pantry supplies, and facilities.
• •Assist vendor relations and invoice processing.
• •Maintain pantry, meeting rooms, vacant workstations, and seating charts.
• •Maintain office records and administrative documentation.
• •Coordinate travel arrangements and travel insurance reporting.
• •Manage VIP guest requests (transportation, hotel, dining, etc).
• •Support senior management as needed (expense, scheduling, etc).
• •Arrange issuance and termination of corporate cards.
• •Support and execute facility projects (relocations, renovations, maintenance, cleaning, etc).
• •Work closely with building management company.
• •Assist Business Continuity Planning (BCP) related tasks.
• •Plan and execute office events (year-end activities) and support business-led events.
• •Perform ad hoc administrative duties as required.

Requirements

• •Degree holder in any disciplines.
• •Minimum 2+ years of relevant experience in administrative functions (preferably in financial or multinational company).
• •Native-level Japanese proficiency and business-level or higher English proficiency.
• •Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• •Strong organizational skills with high attention to detail.
• •Ability to handle multiple tasks effectively and well time management.
• •Flexibility to take on new and ad hoc assignments beyond routine responsibilities.
• •Strong interpersonal skills, with the ability to build effective relationships with colleagues and clients while demonstrating professionalism and empathy.
• •Discretion and confidentiality skills.
• •Dependability and strong work ethic and sense of accountability.

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