Advisor, Admissions and Pathways - Appendix D/Temporary Assignment

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Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date:

October 22, 2026

Campus Location:

London, ON

Department:

AAC1 Academic Advising and Activity Centre

Employment Group:

Support

Pay Details:

$44.48 Hourly

Worker Sub-Type:

Fixed term (Fixed Term)

Time Type:

Full time

Remote Type:

In-Person

Contract End Date:

April 30, 2028

Hours of Work per Week:

35

Job Description:

This position is subject to the terms of Appendix D in the Full-Time Support Staff Collective Agreement.

Note : 1 vacancy available. This position is deemed a critical vacancy.

Work Mode: On-site 5 days per week.

Payband: This position is paid at Payband J. $44.48 - $51.40 per hour.

Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.

Why this Role is Important

We're looking for an Advisor – Admissions and Pathways who is passionate about helping students navigate their educational journey. In this role, you'll provide personalized guidance on program options, admissions, credit transfers and educational pathways, helping students make informed decisions and achieve their academic and career goals.

Under the direction of the Manager, Advising Centre, the Advisor – Admissions and Pathways is a member of a team that is responsible for facilitating and managing the pre-admission advising, admissions advising, prior learning assessment and recognition (PLAR) and credit transfer process for domestic prospects,(unique cohorts include direct from high school and non-direct, internationally trained and educated, WSIB, Second Career First Generation, Military Connected Students, Newcomers, Refugee Scholarships for Permanent Residents), applicants and current students.

The Advisor supports students during the academic lifecycle and actively participates in college retention and student success initiatives and completes a wide variety of administrative, data-tracking and reporting duties in support of student success. The incumbent provides sound and consistent guidance and support to all students via email, telephone and in-person for both one-on-one and group sessions to assist students in achieving their program and learning objectives. The incumbent will also work in collaboration with other College areas to create information resources to assist students, and will provide referrals to other relevant College services when necessary.

The Advisor applies in-depth program, admissions, career-fit and transfer credit knowledge to provide problem analysis and solution determination in all applicant matters, enabling applicants to meet their enrollment goals, while simultaneously meeting current and future enrolment needs of Fanshawe College. The incumbent provides support for admission and retention initiatives as assigned.

How You’ll Make an Impact

Advising :

• •Provide guidance and support to students via email, telephone and in-person (one-to-one or group) meetings and using online methods (e.g. online chat, Skype, Facebook, Twitter).
• •Provide a first point of contact for students related to program fit and career fit advising.
• •Conduct meetings with potential applicants to provide advice, guidance and recommendations on programs/course selections, reviewing previous post-secondary transcripts, identifying potential applicant interests, skills and abilities and assisting with matching these to available programs.
• •Customize educational pathways for students who have gaps in qualifications and abilities and related program requirements, recommending remedial work as required, assisting with matching goals to program/course opportunities and maximizing credit transfer granted, and sharing information on current labour market trends.
• •Customize educational pathways for students who have formal education credits from other post-secondary institutions, assisting students with the credit transfer process.
• •Where required, refer potential applicants to appropriate departments such as Counselling and Accessibility Services, Employment and Entrepreneurial Services, Learning and Testing Centre, Part-Time Studies, academic divisions and Academic Advisors for specific support.
• •Maintain and enter client records to support database record-keeping and appropriate follow-up, identifying issues which impact the effectiveness of the referral and tracking process.
• •Review transcripts, resumes, and related documents as it relates to admission pre-requisites, transfer credits and PLAR.
• •Conduct meetings with clients to assist them in understanding how their work experience and education that matches program/course learning outcomes offered by the college and supports their goal to obtain a program credential.
• •Keep current on and provide information in regards to all college programs, guiding the customer through the various assessment tools available for PLAR, including information on the Portfolio course available through Part-Time Studies, the process for self directed portfolio development and various challenge evaluation tools (including exams and demonstrations) and assisting the customer in connecting with the appropriate program coordinator.
• •Document and track all PLAR activity, providing an annual activity report and recording the PLAR activity result on the student’s transcript.

Programming:

• •Collaborate with Office of the Registrar staff to encourage potential applicants and returning students to consider Fanshawe College as their college of choice.
• •Represent the Registrar’s Office and Advising Centre by participating in recruitment, orientation and transition activities and programs.
• •Represent the Registrar’s Office and Advising Centre on various college committees and meetings as required
• •Participate in outreach, workshops and on campus sessions which promote opportunities to provide assistance for prospective students to navigate the pathways to post-secondary education (e.g. sessions may include Financial readiness, pathways, transfer credit, program fit, admissions process support, PLAR).
• •Work in collaboration with other college departments to ensure appropriate follow up with clients and contacts from other departments, to offer assistance and assurance of smooth referral.

Knowledge and Relationships :

• •Collaborate with other areas of the College in developing strategies to best work within new and existing policies to ensure consistency, and to act as a resource for referral to other College support areas.
• •Collect and organize a database for community agencies that make use of PLAR and/or send workers for further training and education.
• •Collect and maintain a wide spectrum of information related to Fanshawe College and its programs/courses, policies, procedures and services as well as information on other colleges/university and secondary school programs/courses.
• •Maintain general knowledge of Ministry policies and Ontario College Centralized Articulation and Transfer Credit (ONCAT) database information.
• •Maintain gene