Analyst Accounts Payable

Job Summary

Create and maintain A/P’s internal controls and training documentation for all A/P processes.

Job Description

MAJOR RESPONSIBILITIES:

• •Analyze and act upon results from automated audit software (Gold Prairie & SAP). Review all Gold Prairie duplicate payment prevention reports prior to disbursements being released. Log and report positive results. Perform random tests to ensure Gold Prairie reporting integrity and make recommendations for future reporting enhancements and/or external audit services.
• •Analyze data/metrics and perform problem identification, root cause analysis. Develop solution proposals in line with A/P Best Practices. Support A/P Management by distributing customer satisfaction surveys and accumulate and compare responses to established service level agreements (SLAs). Collaborate with Finance, Inventory Management, Information Services, Medline Divisions-30, etc., in an effort to identify effective Accounts Payable transaction processing solutions.
• •Ensure payment requests and disbursement are handled according to established Accounts Payable Procedures & Guidelines (APPG) and controls.
• •Update monthly accounts payable metrics and reporting of results.
• •Develop enhanced audit procedures, reconcile key accounts and analyze account balances. Mitigate business risks by making recommendations with a focus on reducing invoice/debit aging (151+ days aging and charge backs) and improving visibility by implementing enhanced controls, reporting and escalations.
• •Assist with the development and documentation of departmental training. Continous documentation, update, and communication of Accounts Payable Procedures & Guidelines (APPG) to the entire Accounts Payable team. Cross-train Accounts Payable team members on procedures and guidelines and reviews APPGs on a quarterly basis.
• •Ensure all prepaid transactions are reconciled and corresponding Goods Receipts (GR) have been completed.

MINIMUM JOB REQUIREMENTS:

Education:

Bachelor’s degree in Accounting.

Certification / Licensure:

None

Work Experience:

• •At least 2 years of auditing experience.
• •Previous vendor and/or account reconciliation experience (Unvouched Receipts, Goods Receipt vs. Invoice Received reconciliation, open payables discounts aging analysis, vendor open balances, accruals, etc.).
• •Experience in documenting audit procedures and internal controls.

Knowledge / Skills / Abilities:

Intermediate skill level in Microsoft Excel.

PREFERRED JOB REQUIREMENTS:

Education:

None

Certification / Licensure:

None

Work Experience:

• •SOX Compliance experience.
• •SAP knowledge.
• •Knowledge of duplicate payment prevention software.
• •Familiarity with complete A/P cycle processes.

Knowledge / Skills / Abilities:

None

• About Medline India:
• Medline India was setup in 2010 in Pune, primarily as an offshore Development centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1500+ strong and growing team of technology, finance & and business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a ‘Great Place to Work’ by the Great Place to Work Institute® (India) for the duration May 2023 – May 2024.
• We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today’s toughest healthcare challenges.
• About Medline Industries, LP:
• Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care.
• At present, Medline Industries, LP holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centres, physician offices, home care agencies, providers, and retailers. We are proud to be recognized by Forbes as one of America’s Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years.