Analyst, Finance, I+E (South-East Asia)

Key Accountabilities

• •Assist with the effective and timely financial management and financial reporting of projects;
• •Provide support to all facets of commercial performance to the business;
• •Monitor and adhere to SJ Group policies, procedures, systems and controls for all financial processes;
• •Build and maintain effective relationships with internal and external stakeholders.

Key Accountability 1 : Assist with the effective and timely financial management and financial reporting of projects.

Key Activities:

• •Support project teams with project financial budgeting and project planning activities;
• •Assist with the review, analyse and report on month-end project performance data and support completion of monthly reviews;
• •Assist with the creation of new projects including policy compliance; and the recognition;
• •Assist with analysis of projects including financial performance, cost allocation, earned value and scenario analysis;
• •Deliver lock-up management including the oversight of preparation of invoices and supporting information within the time frame required by the contract or client as directed;
• •Assist project employees with the provision of financial information to meet project requirements including charge rules, calculations and cost data;
• •Support Major Projects, Joint Ventures and Alliances including cost monitoring and consolidation, invoicing and cash flow management, and general financial support and audits as directed.

Key Outcomes:

• •Projects comply with commercial requirements;
• •Accurate and timely delivery of month end analysis and reporting;
• •Team members understand and utilise systems and tools effectively for project tasks;
• •Projects comply with internal financial processes;
• •Commercial risks from new projects are communicated within the business to appropriate management level;
• •Project analysis completed in timely manner with outcomes meeting stakeholder requirements;
• •Major Projects, Joint Ventures and Alliances are appropriately reviewed, monitored and communicated to ensure financial outcomes are known;
• •Lockup is managed to maximise cash flow;
• •Financial/contractual risks from projects are minimised;
• •Joint Venture and Alliances are compliant;
• •Audit outcomes are highlighted and resolved accurately within required time frames;
• •Governance is effective, and audits are completed to mitigate and minimise relevant risks.

Key Accountability 2: Provide support to all facets of commercial performance to the business.

Key Activities:

• •Assist with the training for team members in the use of the financial system and tools related to project finance management;
• •Contribute to finance training to all new starters and those who request training;
• •Assist with any financial system and tools initiatives and rollouts as directed;
• •Assist with queries referred to the Finance team including project planning, monthly reviews, accounts payable, accounts receivable and general finance duties;
• •Provide necessary support to enable achievement of the region’s financial targets through sound financial governance;
• •Assist with new business integration management through due diligence and operational enhancement of subsidiary businesses as directed.

Key Outcomes:

• •Team members receive appropriate support in utilisation of financial systems and tools;
• •Team members receive appropriate support in utilisation of financial systems and tools;
• •Financial system initiatives and roll out are co-ordinated and implemented nationally;
• •Queries are resolved in a timely manner to the required outcome.

Key Accountability 3: Monitor and adhere to SJ Group policies, procedures, systems and controls for all financial processes.

Key Activities:

• •Provide support to the Regonal Finance team with key business initiatives and focus areas within area of specialism;
• •Comply with SMEC finance policies and procedures including the maintenance of adequate records;
• •Obtain appropriate authorisations under the Instrument of Delegation;
• •Interaction with all levels within the business;
• •Attend required meetings with key internal clients and stakeholders;
• •Input, as appropriate to opportunity management, project management, monthly reviews in liaison with relevant stakeholders.

Key Outcomes:

• •Activities are aligned with business goals and business strategy objectives;
• •Quality and integrity of data maintained and zero non-compliances on financial processes;
• •Instrument of Delegation is strictly followed;
• •Timely resolution of issues to the satisfaction of key internal stakeholders;
• •Timely and effective communication of key financial information;
• •Timely and accurate financial reporting.

Key Accountability 4: Build and maintain effective relationships with internal and external stakeholders.

Key Activities:

• •Develop and maintain client focus and relationships with internal and external clients and stakeholders;
• •Provide high level customer service through the delivery of innovative and timely solutions;
• •Communicate professionally and appropriately with stakeholders;
• •Undertake assigned tasks and project activities in line with policies and procedures;
• •Communicate with colleagues and industry contacts to establish professional networks and develop industry awareness;
• •Provide clear and effective communication and consultation with internal and external stakeholders;
• •Clarify issues and needs of internal clients and stakeholders to enable the development of suitable solutions that meet business needs;
• •Adopt a collaborative approach by listening to and valuing other’s contributions and recognise when it is appropriate to seek assistance.

Key Outcomes:

• •Effective and productive relationships are maintained and stakeholder feedback is positive;
• •Work is completed in line with stakeholder specifications and business needs;
• •Work is completed in a collaborative, proactive and constructive manner;
• •Communications and relationships are effective and respectful;
• •Professional networks are established and maintained;
• •Assistance is sought and offered when required.

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