AP-AR Specialist

THIS IS AN IN-OFFICE POSITION. Remote candidates need not apply.

About the Role

We are seeking a detail-oriented AP/AR Specialist to join our finance team on a part-time basis. This role is primarily focused on Accounts Payable and Accounts Receivable, with additional responsibilities supporting compliance, audit preparation, and grantmaking activities.

Primary Purpose

Manage day-to-day financial records and transaction processing.

Key Responsibilities

Accounts Payable

Prepare vouchers for payments

Process payment of grants and vouchers

Review credit card submissions

Assist in bank reconciliations

Review the general ledger for accuracy

Enter new bank information into CSuite and confirm updates directly with vendors/grantees by phone

Accounts Receivable

Process donations and other revenue received

Prepare customer invoices

Apply payments received

Prepare and send tax receipts once approved/posted

Review open AR aging balances and follow up monthly

Compliance & Audit

Assist with annual audit preparation and balance sheet reconciliations

Qualifications

Required

2+ years AP/AR or general bookkeeping preferred

Experience with accounting software

Strong attention to detail and organizational skills

Comfortable communicating with vendors by phone and email

Proficiency in Microsoft Excel (formulas and basic reconciliations)

Nice to have

Associate’s in accounting or finance

CSuite accounting software experience a plus