AP Specialist

Description

Essential Job Functions

Enter/Process vendor invoices and employee travel and entertainment expense reports for designated departments and markets. Code documents to the correct office and general ledger account code.

Audit supporting documents to ensure proper approvals, G/L account coding, and payment support is included before disbursing cash.

Adheres to the implementation and administration of the organization’s policies and procedures related to Accounts Payable, Travel & Entertainment expense report processing, and disbursing of cash.

Working with the Assistant Controller and the A/P Supervisor helps to facilitate improvement of workflow and processes for the A/P team to improve accuracy, quicken turnaround time, reduce paper, and add value for internal customers.

Acts as the team coordinator to ensure all A/P payment batches presented for integration and upload into the accounting system are reconciled for accurate/complete posting.

Research and respond to inquiries (internal & external) regarding invoice/check status, as well as inquiries that require additional explanation or copies of supporting documentation.

Serves as backup for regular check run.

Analyze and resolve problems related to the payment process.

Maintain an accurate filing system of all processed documents for current/prior years.

Ensure files are organized and processed documentation is filed in a timely manner.

Focuses on customer service. Seeks the next level of management guidance, when appropriate, to provide thoughtful and complete responses to internal customers.

Responds timely and effectively to requests and knows when to escalate.

Communicates both verbally and in writing clearly and accurately and adheres to confidentiality and privacy guidelines.

Provides a high level of customer service, ensuring customer satisfaction while maintaining a positive attitude.

Requirements

BS or BA Degree preferred.

5+ years of A/P experience required.

Telecom or a related field is desirable.

Experience in Microsoft Excel, Word, and PowerPoint. Using Excel to sort, filter, or analyze data is preferred.

Experience managing a high-volume A/P document processing volume environment.

Experience working with Travel & Entertainment expense reports and auditing reports for compliance with the organization’s Travel Policy is required.

Experience processing documents in an Electronic Data Exchange (EDI) environment would be favorable.

Exposure to workflow standards and performance metric targets is desirable.

Exposure to MAS is desirable.