Assessment Analyst/Eligibility Specialist

Job Purpose

The Assessment Analyst and Eligibility Specialist position primarily focuses on conducting all annual child and adult Oregon Needs Assessments for individuals enrolled in the Developmental Disability (DD) Program. The position also is responsible for completing assessments for individuals in foster care. The secondary aspect of the position is to provide eligibility specialist position activities including facilitation of intake appointments for prospective applicants, review of eligibility determinations for various ages of development and all redeterminations for the program in compliance with the Oregon Administrative Rules (OARs). The position encompasses the Direct Referral Coordinator duties which assist in the facilitation of referrals of individuals to various residential and foster placements.

Duties and Responsibilities

Requires travel throughout Tillamook County as necessary to conduct needs assessments and eligibility intakes as warranted by circumstances determined by the respective department;

Exercise independence, judgment and take considerable initiative in assessing annual (or as necessary) support needs of all children and adults, conducting observations and file reviews;

Responsible for accurately and adequately reflecting the needs of a person in a standardized assessment tool;

Responsible for participating in ODDS designated training courses for conducting statewide assessments and eligibility determinations (monthly, quarterly, annually);

Responsible for providing DD Program staff with no less than three months availability for assessment times;

Responsible for ensuring all assessments are done within 12 months of the former assessment;

Responsible for all foster care assessments and training to conduct these assessments.

Responsible for documenting billable progress notes into the program’s electronic health record (EHR) system for assessment activities;

Provide community education and consultation on eligibility application, intake, determination and redetermination process and timelines;

Screen and evaluate individuals for DD services in Tillamook County;

Maintain any and all eligibility records of services rendered to clients through progress notes, eligibility notices, and eligibility statements;

Report matters that rise to the level of a serious incident as directed by the Office of Developmental Disability Services (ODDS) policy;

Collaborate with community providers to provide resources and services for intakes and their families;

Complete agency, state and federal forms;

Complete eligibility intake meetings to complete statewide applications, release of information forms for collection of evaluations, assessments and other pertinent documentation;

Complete eligibility determinations for new applicants, re-determinations for currently enrolled individuals, and individuals transferring into the county from other CDDPs in compliance with OAR timelines and expectations;

Secure any necessary evaluations for an eligibility determination through the administrative examination process in compliance with applicable OAR’s;

Document process for each individual in the form of individualized time and dated progress notes;

Open individual files in DD Program and state databases;

Facilitation and follow-up of all incoming and outgoing referrals (and flow of all appropriate documentation) for individuals who may seek or request access to various residential and foster placements in and out of Tillamook County;

Responsible for tracking and documenting actions taken for each individual;

Responsible for ensuring local providers complete vacancy reports for any available capacity in their home and reporting to respective partners;

Be a Mandatory Abuse Reporter;

Maintain client confidentiality;

Other duties as assigned.

Qualifications

Required Education and Experience

Bachelor’s degree in behavior science, social science, or a closely related field; or a bachelor’s degree in any field and one year of human services related experience

OR

Associate’s degree in a behavioral science, social science, or a closely related field and two years human services related experience

OR

Three years of human services related experience.

Preferred Education and Experience

Basic knowledge of developmental disabilities and the developmental disabilities system

Working knowledge of community resources

Competencies

Business Acumen

Communication skills

Ability to work with individuals with developmental disabilities, their families, providers, and other community partners

Skill in using computers

Microsoft Office suite

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Requirements

While performing the duties of this job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 50 pounds.

Position Requirements

Expected Hours of Work

This is a full-time position, 40 hours per week. Days and hours of work are variable but typically, 8:00 a.m. to 5 p.m. This position may require longer working hours if necessary.

Travel

Travel is primarily local, although some out-of-area and overnight travel may be expected.

Direct Reports

This position currently does not have any direct reports.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.