Assistant Accountant

Main Function:

Ensure all products dispatched per driver are reconciled - accounting for cases and kgs. Ensure all returns and tally sheets received are complete and accurate.

Reviewing and Processing Invoices .

Reviewing invoices to ensure they are appropriately signed by customers, accurately entered and updated to the AR Trade account within 24 hrs.

Ensure the accurate and timely processing of credit notes for wholesome products returned.

Ensure the identification, processing and approval of authorized adjustments for weights and price discrepancies.

Ensure all customers are sent a corrected copy of their invoice within 24 hrs. where applicable.

Conducting routine audits of drivers’ manual invoice books.

Ensure bins are reviewed and appropriately cleared post billing.

On a weekly basis review all exception reports to ensure they are appropriately cleared post billing.

Process invoices where there is a departmental need.

Processing collections and receipts .

Accurately reviewing and reconciling all proceeds received on company’s behalf, including staff sales and window sales.

Ensure all proceeds are accurately updated to the customer’s account.

Ensure all adjusting entries are done for authorized none or late payments.

Perusing POS and all cheques received to ensure accuracy.

Preparing daily lodgments accurately by ensuring cash and cheque payments received are lodged intact and handed over to courier.

Ensuring the maintenance of meticulous records of receipts and lodgments for easy reference and audits.

Conducting routine audits of drivers’ receipt books.

Promptly, accurately and completely updating customers’ accounts with receipts where there is a departmental need.

Ensure petty cash is appropriately disbursed and maintained.

Promptly advise the relevant stakeholders of any shortages.

Customer Payment Application

Ensure the accurate allocation of customer payments to the appropriate invoices as per the customers’ allocation instructions.

Ensure the maintenance of meticulous records of customer payment instructions for easy reference and audit.

Efficiently Monitoring customer accounts.

Generating transaction reports to address partially or unallocated payments.

Promptly review transaction and ageing reports to reconcile accounts and resolve discrepancies.

Small unpaid balances (up to the approved amount) on invoices, debit notes and small unallocated balances on cash receipts and credit notes are written off on a weekly basis.

Reporting

Submitting lodgment reports timely and accurately to the relevant stakeholder.

Ensure the submission of unprocessed cash receipt and invoice reports to relevant stakeholders.

Preparation and timely submission of the Driver Offence tracker report.

Prompt monthly submission of the departmental check sheet report to the Sales Accounting Manager and Assistant Manager.

Prompt preparation and submission of Direct Summary report where applicable.

Maintenance and Enforcing of Procedures

Prompt identification of breaches.

Ensure the appropriate recording of breaches.

Reporting breach to the relevant stakeholders.

Providing documents in support of audits per breach detected.

Scheduling

Ensure vacation schedules are prepared and submitted.

Ensure weekend work schedule is done and communicated to the team.

Demonstrated Knowledge, Skills, Experience

Bachelor’s Degree in Accounting, Business Administration or related field.

Intermediary knowledge of Microsoft 365, including Microsoft Excel, Microsoft Word, Microsoft Outlook.

Strong working knowledge of accounting principles and transaction recording standards.

Solid understanding of compliance to SOP’s.

Good analytical and problem-solving skills.

Organizing skills.

Effective time management skills.

Meticulous record maintenance skills.

Ability to work flexible hours.

Good interpersonal and collaboration skills.

Strong written and verbal skills to communicate with all levels of the organization.

Ability to maintain and preserve strict confidentiality.