Assistant Clinic Manager - Aesthetic Clinic

• Assistant Clinic Manager, Med Spa
• Serenity Aesthetics & Wellness | Union Square, San Francisco, CA

• About Us
• Serenity Aesthetics & Wellness is a premier boutique medical spa in the San Francisco Bay Area. We deliver exceptional medical aesthetic services in a welcoming, luxurious setting, and we hold ourselves to the highest standards of care and client experience. As part of a growing network of aesthetic clinics, we offer the personal feel of a boutique practice with the support and resources of a larger organization.

• Position Overview
• We’re seeking an enthusiastic, proactive, and highly organized Office Manager to join our growing aesthetic clinic in San Francisco’s Union Square. This is a split role. You’ll own key back-office operations (inventory, reporting, scheduling, payroll support) and you’ll also be on the floor, supporting the front desk team, guiding patient consultations, and closing treatment plans and retail sales.

Working closely with the Practice Manager, you’ll help keep daily operations running smoothly, support our providers and front desk team, and create an exceptional patient experience. Our ideal candidate thrives in a high-energy, fast-paced environment, takes ownership, anticipates needs, and follows through.

Responsibilities

Clinic Leadership & Team Support

Serve as a second leader in the clinic alongside the Practice Manager, setting the tone for professionalism and accountability

Oversee front desk operations, holding the team to standards for patient experience, scheduling accuracy, and follow-through

Partner with providers on daily flow, room utilization, and patient handoffs

Lead the clinic in the Practice Manager’s absence

Sales & Patient Experience

Conduct patient consultations and handoffs from providers, building treatment plans and packages that fit each patient’s goals

Drive retail and skincare sales, memberships, and package conversions

Hit individual and clinic revenue targets

Coach front desk staff on consultative selling, rebooking, and patient follow-up

Inventory & Ordering

Track inventory for medical supplies, injectables, skincare, and retail

Place, track, and reconcile vendor orders; resolve discrepancies and backorders

Maintain vendor relationships and monitor pricing and terms

Manage par levels to prevent stockouts and reduce expired inventory

Reporting & Analytics

Build and maintain reports on revenue, provider performance, room utilization, and retail sales

Pull and organize data from scheduling/POS systems into clear formats

Track operational and sales KPIs and flag trends to the Practice Manager

Scheduling, Payroll & HR Support

Build and maintain provider and front desk schedules; manage time off and coverage

Review payroll entries (hours, commissions, adjustments) for accuracy

Support onboarding, personnel files, and tracking of licensing and certification renewals

General Operations

Maintain clinic supplies, equipment, and non-clinical vendor contracts

Coordinate facilities, repairs, and vendor visits

Support the Practice Manager on special projects

Qualifications

3–5+ years in a med spa, aesthetics, or dermatology setting, with experience in a lead, supervisory, or management role (e.g., Lead PCC, Location Director, Assistant Manager, Clinic Coordinator)

Proven track record hitting sales targets through consultative selling of treatments, packages, and retail

Experience leading a front desk team and holding it accountable

Strong command of Excel/Google Sheets and comfort building reports from raw data

Experience with staff scheduling and payroll support

Sound judgment, discretion with confidential business and personnel information, and a calm, professional presence with patients and staff

Highly organized and able to switch between floor and back-office priorities throughout the day

Zenoti experience is a plus

Schedule

Onsite, full-time, Monday through Friday, standard business hours

What We Offer

Base salary of $50,000–$80,000, plus tiered commission tied to clinic sales targets

A boutique clinic environment with real ownership and visibility

Growth opportunities within a growing multi-clinic organization

Comprehensive training

Health insurance, 401(k), PTO, and clinic treatment discounts

This is an opportunity to contribute to the clinic’s vision, work alongside an enthusiastic, positive team, and grow with the practice