Assistant Controller

Position Summary

Collective is a growing property management company that focuses on building relationships and providing an exceptional place to call home. Our team takes pride in our communities and creates connections with our residents. Collective manages apartment communities and commercial properties across North Dakota, South Dakota, Minnesota, and Montana.

As the Assistant Controller at Collective, you are a hands-on accounting leader responsible for the corporate financials of Collective and our affiliated development company, Great States Development. Reporting to the Director of Accounting, you will own the corporate close, the financial statements, and the controls behind them, while leading the accounts payable team that supports our multifamily and commercial properties. You thrive on accuracy, process improvement, and developing a strong team, and you serve as a trusted partner to leadership on cash flow, budgeting, and financial performance from our support office.

Our EPIC Values

Enthusiasm:

Our team provides us with the inspiration that fuels our desire and drive to succeed.

Perseverance:

We rise to the challenge with confidence. We have a work ethic, determination, and grit that accomplishes the task necessary to succeed.

Integrity:

Being honest, trustworthy, and transparent. We do what’s right even when no one is looking.

Collaboration:

Every team member commits to working together to achieve common goals.

Key Responsibilities

Own the month-end and year-end close and financial statements for Collective and our affiliated development company

Identify and implement process improvements and automation using AppFolio, Excel, and AI tools

Prepare and review corporate account reconciliations, including management fee revenue, corporate overhead, and payroll allocations

Manage intercompany activity and allocations between entities

Monitor corporate cash balances and prepare cash flow forecasts

Prepare the annual corporate budget and analyze budget-to-actual results with leadership

Lead, train, and develop the accounts payable team and oversee the property AP process, including invoice approvals, payment runs, and vendor relationships.

Serve as a resource to the property accounting team on complex transactions, reconciliations, and month-end close questions

Coordinate annual tax return preparation and serve as the primary contact for external CPAs and auditors for corporate entities

Develop and maintain internal controls, policies, and procedures

Special projects and reports for the Director of Accounting and leadership

Qualifications

Bachelor’s degree in Accounting or Finance

5+ years of progressive accounting experience, including 3+ years in a supervisory role

Real estate or property management accounting experience strongly preferred

Experience managing an accounts payable function preferred

Proficiency with industry software (AppFolio preferred)

Strong Excel skills, including advanced formulas, pivot tables, and working with large data sets

Experience using AI tools to automate or improve accounting workflows preferred

Ability to pass a background check

Knowledge, Skills, And Abilities Required

Leadership and team development

Strategic and critical thinking

Attention to detail and accuracy

Organization and time management

Problem solving/analysis

Business acumen

Communication proficiency

Ethical conduct

Benefits and Perks

Health, dental, and vision insurance with HSA and FSA options

Supplementary insurance

401(k) with vested company match starting at 3%

Paid time off and 9 paid holidays

Paid volunteer hours

Professional development opportunities

Competitive salary

Physical Demands

Extended periods of desk and computer work; occasionally lift up to 25 pounds

Work Environment

This position is based in our support office and requires regular office hours to be maintained.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER