Assistant Corporate Secretary

Assistant Corporate Secretary

Toronto, Ontario

The Assistant Corporate Secretary plays a critical role in supporting corporate governance, board administration, and legal operations. This position is responsible for coordinating board activities, maintaining corporate records, and reviewing and managing contracts to ensure compliance with applicable laws, regulations, and internal policies.

Key Responsibilities

Board & Corporate Governance Support

Coordinate all Board of Directors and committee meetings, including scheduling, agendas, and materials distribution

Prepare and maintain accurate meeting minutes, resolutions, and corporate records

Ensure compliance with corporate governance requirements and applicable regulatory obligations

Maintain corporate minute books, entity records, and governance documentation across jurisdictions

Support onboarding and ongoing training of Board members

Coordinate and liaise with external counsel and internally to support timely disclosures

Contract Review & Legal Support

Review, draft, and manage a wide range of contracts (e.g., vendor agreements, service contracts, NDAs)

Ensure contracts align with company policies, risk tolerance, and regulatory requirements

Track contract lifecycle, obligations, renewals, and key dates

Liaise with internal stakeholders and external counsel on legal matters

Assist in developing and maintaining contract templates and standard terms

Compliance & Risk Management

Monitor changes in relevant legislation and regulatory requirements impacting the business

Support corporate compliance programs, including ethics, anti-corruption, and disclosure obligations

Assist with audits, due diligence, and regulatory filings

Maintain confidentiality and manage sensitive information with discretion

Qualifications & Experience

Diploma or degree in Paralegal Studies, Law, or a related field

5+ years of experience in a corporate secretary, paralegal, or legal support role (preferably in mining, natural resources, or a multinational environment)

Strong understanding of corporate governance practices and regulatory frameworks

Experience reviewing and managing commercial contracts

Familiarity with multi-jurisdictional corporate structures, and Canadian and US exchanges, disclosures and requirements, is an asset

Skills & Competencies

Exceptional organizational and time-management skills

Strong attention to detail and accuracy

Excellent written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

High level of professionalism, integrity, and discretion

Proficiency with legal and document management systems

What We Offer

Competitive compensation and benefits package

Opportunity to work in a global, dynamic mining organization

Exposure to executive leadership and Board-level operations

Professional development and career growth opportunities

About the Company

Blue Moon is a junior mining company advancing 5 brownfield polymetallic projects, including the Nussir copper-gold-silver project in Norway, the NSG copper-zinc-gold-silver project in Norway, the Blue Moon zinc-gold-silver-copper project in the United States, the Springer tungsten-molybdenum project in the United States and the Apex germanium-gallium-copper in the United States.

With operations across multiple jurisdictions, we are seeking a highly organized and detail-oriented Corporate Secretary (Paralegal) to support our Board of Directors and legal function.

Pay Range and Compensation Package

Compensation and benefits details will be discussed during the interview process.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.