Assistant Manager - Administration

Brief Job Description:

The Assistant Manager – Administration will oversee day-to-day administrative operations in a manufacturing unit, ensuring compliance, operational discipline, vendor and event management and smooth functioning of facility and support services. The role demands strong organizational skills, vendor management expertise, and the ability to implement audit-ready systems.

Key Responsibilities

• •Facility & Infrastructure Management
• •Supervise housekeeping, Security, canteen, guest house, transport and vehicle maintenance, Events, Travel & transport management, Company owned vehicle management and horticulture services.
• •Ensure preventive maintenance and upkeep of administrative infrastructure.
• •Monitor CCTV operations, access control, and safety systems.
• •Compliance & Regulatory
• •Implement SOPs aligned with statutory requirements (Factory Act, labour laws, PCB norms, fire safety).
• •Maintain audit-ready records and documentation for inspections.
• •Liaise with government authorities for licenses, permits, and statutory clearances.
• •Vendor & Contract Administration
• •Manage vendor contracts, service-level agreements, and performance reviews.
• •Conduct cost benchmarking and negotiate for optimized service delivery.
• •Ensure timely procurement and inventory management of administrative supplies.
• •Tie-ups with hotels and travel vendors
• •Travel management
• •People & Process Management
• •Supervise administrative staff and contractors across multiple locations.
• •Monthly rent invoices.
• •Vendor and regular invoices
• •Handle employee grievances related to facilities and services.
• •Drive inclusive workplace practices and staff discipline.
• •Operational Excellence
• •Prepare MIS reports, dashboards, and compliance trackers.
• •Implement 5S, Kaizen, and lean administration practices.
• •Support crisis management, emergency response, and business continuity planning.
• •Should have SAP knowledge

Desired Candidate Profile

• •Graduate/Postgraduate in Administration/Management (MBA preferred).
• •8–10 years of experience in hardcore administration within manufacturing/industrial units.
• •Strong knowledge of statutory compliance, facility management, and vendor administration.
• •Proficiency in SAP systems and MS Office; exposure to digital monitoring tools.
• •Excellent communication skills (English & Hindi); ability to prepare bilingual SOPs and training aids.

Leadership qualities with problem-solving and cost optimization mindset.

Key Competencies

• •Audit readiness and compliance orientation
• •Vendor negotiation and contract management
• •Staff engagement and grievance handling
• •Crisis management and operational discipline
• •Strong organizational and multitasking ability

Key Result Areas: (KPI Driven)

• •Facility & Infrastructure Management
• •Statutory Compliance & Audit Readiness
• •Vendor & Contract Management
• •Administrative Operations & Cost Control
• •Team Management & Employee Support

Process Improvement & Reporting

Skills required:

• •Graduate/Postgraduate in Administration/Management (MBA preferred).
• •8–10 years of experience in hardcore administration within manufacturing/industrial units.
• •Strong knowledge of statutory compliance, facility management, and vendor administration.
• •Proficiency in SAP systems and MS Office; exposure to digital monitoring tools.
• •Excellent communication skills (English & Hindi); ability to prepare bilingual SOPs and training aids.
• •Leadership qualities with problem-solving and cost optimization mindset.