Assistant Project Manager (Fireproofing)

What We're Looking For

Omni Fireproofing Systems is looking for an Assistant Project Manager that can lead commercial fireproofing projects from beginning to end.

What We Offer

We are proud to offer health insurance, dental insurance, paid time off, bonuses, 401k with company contributions, weekly pay, company-paid life and disability insurance, optional employee-paid additional life insurance for employees, their spouses, and children.

Purpose

Responsible for the planning, coordination, and execution of commercial fireproofing projects, ensuring the project is completed on time, within budget, and to the required standards.

Responsibilities of the Position

Pre-Construction Phase

Review plans and specifications

Attend internal turnover meetings with estimating, reviews bids for constructability, prepares RFIs, and coordinates shop drawings

Review and understand contract and scope requirements, familiarizing self with bid day agreements and key contractual issues and confirming addendums included in the contract

Prepare initial manpower plan with superintendent input

Ensure project team is bought in to production rates

Buyout subcontractors and suppliers and release material in accordance with lead times

Manage submittals through review and approval

Meet with general contractor PM and superintendent and conduct site visit with superintendent & foreman

Complete job set up in PM software

Prepare and facilitate internal project kick off meeting and follow up on all action items

Ensure project team is bought in to production rates

Job Site Visits

Visit job site at a minimum of twice a month, with superintendent and foreman

Validate quantities in place with ERP report

Understand progress and work in place as it relates to job cost and projections

Review costs, productivity and weekly look ahead plan with foreman

Review and sign off on all invoices within 2 days

Update cost projections weekly

Be aware of large outstanding material or sub invoices

Review material quantities – ordered vs budgeted

Distribute production report to foreman & superintendent weekly

Meet or beat all direct cost items on projects (labor, equipment, materials, subs, other)

Participate in bi-monthly job projection meeting

Account and track all allowances

Complete and prepare monthly pencil billings

Communicate with all relevant parties including COO, superintendents, foremen, and general contractor project team

Develop and maintain strong relationships with customers and suppliers

Represent the company's best interests in jobsite meetings

Construction Phase

Order material and execute POs

Identify and expedite long lead items

Address and follow up on any vendor/supplier issues, delays, change orders, etc.

Review and update manpower plan weekly

Document any delays and deviations from agreed upon schedule

Notify general contractor of impacts related to changes in schedule sequence, scope and delays

Review, discuss and support foreman’s look ahead plan

Review, ensure timely pricing, process and receive approval on change orders

Understand and follow contractual terms with general contractor

Follow up on all outstanding change orders every two weeks

Resolve all open change orders prior to closeout

Update budgets and labor hours to reflect change orders

Post-Construction Phase

Conduct formal post-job reviews and provide objective productivity feedback to estimating

Ensure timely project closeout and resolution of change orders

Experience & Skills

High school diploma or GED required

1-3 years of Project Management experience required

Knowledge of commercial fireproofing preferred

Proficiency in Microsoft Office (Excel, Outlook, & Word) required

Strong attention to detail and organizational skills required

Ability to work independently with minimal supervision required