Assistant to the AAD Associate Vice Presidents for Colleges and Units

Assistant to the Associate Vice Presidents of Colleges and Units, AAD

About Cornell Alumni Affairs and Development

Cornell's Alumni Affairs and Development division, widely regarded as one of the top-performing advancement organizations in higher education, connects alumni, parents and friends with opportunities to advance the university's mission through philanthropy and engagement. As part of our team, you'll help cultivate meaningful relationships while working alongside dedicated professionals who share your commitment to excellence and educational advancement.

The Opportunity

Join a dynamic, mission-driven team at the heart of university advancement.

We’re seeking a highly organized, proactive, and relationship-driven professional to serve as the Assistant to the Associate Vice Presidents (AVPs) for Colleges and Units within Alumni Affairs and Development (AAD). This is a critical role supporting senior leadership across a diverse portfolio of colleges and units spanning the university.

As a trusted partner to the AVPs, you will provide high-level administrative and operational support while serving as a central point of coordination for the College/Unit Leadership team. You’ll engage with senior leaders, faculty, and staff across the institution and play a key role in advancing the division’s priorities.

This position requires sound judgment, discretion, and the ability to navigate highly confidential matters with professionalism and care. If you are confident operating independently, thrive in a fast-paced environment, enjoy navigating complexity, and take pride in enabling others to do their best work, we encourage you to apply.

What You Will Do

Calendar & Travel Coordination:

Coordinate complex, high-volume calendars for two AVPs, ensuring alignment with strategic priorities

Coordinate meetings across multiple stakeholders with competing demands

Prepare meeting agendas, materials, and follow-ups

Plan and execute detailed travel logistics, including itineraries, briefings, and reimbursements

Coordinate leadership meetings, events, and search committee schedules

Communications:

Draft and coordinate internal and external communications on behalf of the AVPs and leadership team

Provide strategic input on messaging, agendas, and meeting planning

Handle sensitive and confidential correspondence with discretion

Facilitate information flow across AAD and university leadership

Coordinate intranet communications for Colleges and Units

Project Management:

Oversee division-wide projects and timelines in partnership with colleagues

Track deliverables across colleges and units, ensuring accountability and progress

Support initiatives such as annual work plans, stewardship reporting, and partnership agreements

Policy & Documentation:

Maintain and update policy documents, project plans, and key deadlines

Ensure accuracy and accessibility of essential documentation

Budget Administration:

Assist with oversight of the Colleges and Units operating budget

Support annual budget development, forecasting, and ongoing financial tracking

Additional Responsibilities:

Participate in professional development and training

Contribute ideas and improvements to team processes

Support special projects and evolving departmental needs

Administrative cross-training and providing backup to the Senior Associate Vice President Office’s administrative team

If you’re energized by complexity, motivated by purpose, and ready to make an impact, we encourage you to apply with your resume and cover letter!

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

Associate's degree and 4-6 years relevant experience in a high-paced office environment or equivalent combination

Excellent organizational, communication and interpersonal skills required, with a customer-service orientation.

Needs to be able to support a welcoming atmosphere for guests.

Strong computer skills, especially in use of the entire suite of Microsoft programs at advanced levels including PeopleSoft and Tableau.

Demonstrated ability to coordinate the flow of large volumes of work and information generated by the Associate Vice Presidents.

Must be extremely organized and capable of prioritizing and managing multiple assignments, when faced with very tight deadlines.

Ability to navigate and interpret data a plus.

Ability to handle high degree of confidential and sensitive material.

Work independently, exercise very good judgment, work well under pressure while juggling a variety of tasks, positive leadership, sensitivity in dealing with alumni, staff, and academic/unit leadership.

Experience modeling values that support inclusion, belonging, and wellbeing.

It Would Be a Bonus if you have experience providing support at the senior management and/or executive level to multiple individuals.

Important Notes About Applying

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

This position is eligible for a hybrid work arrangement. Employees typically perform this role on-campus 2 days per week and remotely 3 day per week.

There is no relocation assistance available for this position.

There is no visa sponsorship available for this position.

Rewards and Benefits

This position is eligible for a hybrid work arrangement. Employees typically perform this role on-campus 2 days per week and remotely 3 day per week.

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell .

Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell

Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell

Follow this link to learn more about the Total Rewards of Working at Cornell:

Total Rewards | Working at Cornell .

Visa sponsorship is not available for this position.

Relocation Assistance is not available for this position.

University Job Title:

Administrative Asst V

Job Family:

Administration

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$29.45 - $33.82

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Brad Stock

Contact Email:

[email protected]

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience

Education level to the extent education is relevant to the position

Unique applicable skills

Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be dete