Associate - Admin

Job Role: Associate – Admin

You should apply if you have:

• •A proactive, detail-oriented approach with strong ownership and follow-up mindset
• •Excellent multitasking and organizational skills to manage administrative work across multiple locations
• •Proven vendor management and coordination experience, including invoice verification and documentation
• •The ability to travel between offices, warehouses, and vendor locations, with your own two-wheeler/vehicle
• •Good working knowledge of MS Excel and MS Word, with comfort picking up new tools and systems quickly
• •An empathetic, service-oriented approach towards supporting employees and resolving their queries

You should not apply if you:

• •Prefer a desk-only role with no travel between office and warehouse locations
• •Are uncomfortable coordinating daily with multiple vendors, teams, and service providers
• •Need constant supervision to manage recurring administrative, facility, or logistics tasks
• •Do not have access to a two-wheeler/vehicle for local official travel

Skills Required:

Administrative & Coordination Skills

• •Vendor Management
• •Facility & Asset Coordination
• •Inventory & Stationery Management
• •Invoice Verification & Documentation
• •Travel & Logistics Coordination
• •Employee Support & Query Resolution

Core Competencies

• •Multitasking & Organizational Skills
• •Follow-up and Ownership Mindset
• •Active Listening & Problem-Solving
• •High Attention to Detail and Accuracy
• •MS Excel and MS Word Proficiency
• •Cross-Functional Team Coordination

What will you do?

Office/Warehouse Administration

• •Manage day-to-day administrative activities for the Delhi (Okhla – Head Office), Gurgaon Office, Delhi Warehouse, Faridabad Warehouse, and any future office or warehouse locations
• •Ensure smooth functioning of office facilities and maintain a clean, safe, and organized workplace
• •Coordinate with housekeeping staff/office boys to ensure timely cleaning and maintenance of office premises
• •Monitor and maintain office housekeeping supplies and consumable inventory

Stationery & Office/Warehouse Consumables Management

• •Maintain adequate stock of office/warehouse stationery and ensure timely procurement
• •Manage pantry consumables such as tea, coffee, sugar, disposable items, etc.
• •Track inventory consumption and prevent shortages

Asset & Facility Management

• •Coordinate repair and maintenance of office/warehouse assets and infrastructure, including air conditioners, gates and locks, electrical switches and fittings, water taps and plumbing, furniture and fixtures, and joining kits/office setup requirements
• •Coordinate with vendors for preventive and corrective maintenance
• •Ensure timely closure of maintenance requests

Vendor & Invoice Management

• •Verify vendor invoices against approved Purchase Orders/Stock received
• •Coordinate with the Finance team for invoice processing and payment follow-ups
• •Maintain records of invoices, quotations, and vendor documentation
• •Build and maintain healthy relationships with vendors

IT Coordination

• •Coordinate with the IT team for collection and dispatch of IT assets from one office to another via porter
• •Connect with IT-Admin for internet connectivity issues and timely resolution

Logistics & Dispatch

• •Coordinate dispatch of office materials and assets between offices and warehouses using logistics partners (e.g., Porter)
• •Ensure timely delivery of dispatched items and track shipments until successful delivery

Employee Support

• •Compile and share employee expense reimbursement data with the Finance team for processing
• •Assist employees with administrative support and resolve routine queries promptly
• •Coordinate travel arrangements including flight bookings, train ticket bookings, and hotel accommodation as required for employees or business travel

Employee Engagement Support

• •Arrange cakes for monthly birthday celebrations
• •Coordinate snacks, refreshments, and other eatables for employee engagement activities and office events
• •Support the planning and execution of internal employee engagement initiatives

Coordination & Compliance

• •Coordinate effectively with HR, Finance, IT, Procurement, and other internal departments
• •Ensure timely follow-up on assigned tasks until closure
• •Maintain accurate administrative records, reports, and documentation
• •Suggest improvements to administrative processes for better efficiency

Work Experience: 1–2 years of experience in Administration, Facilities Management, or Office Operations

Education: Graduate (Bachelor's Degree in any discipline)

Preferred Industry: Nutraceuticals, E-commerce, Product-based Companies

Relevant Skills & Keywords:

• •Vendor Management
• •Facility Management
• •Office Administration
• •Inventory & Stationery Management
• •Asset Maintenance Coordination
• •Travel & Logistics Coordination
• •Invoice Processing
• •Employee Support
• •Employee Engagement
• •Cross-Functional Coordination

Employment Type: Full-Time

Reporting To: HR & Administration Manager

Location: Delhi (Okhla – Head Office), with coordination across Gurgaon Office, Delhi Warehouse, and Faridabad Warehouse

Perks:

• •Friendly atmosphere
• •High learning & personal growth opportunity
• •Flexible Timings
• •Diverse work environment

Why Nutrabay:

We believe in an open, intellectually honest culture where everyone is given the autonomy to contribute and do their life's best work. As a part of the dynamic team at Nutrabay, you will have a chance to learn new things, solve new problems, build your competence and be a part of an innovative marketing-and-tech startup that's revolutionising the health industry.

Working with Nutrabay can be fun, and a place of a unique growth opportunity. Here you will learn how to maximise the potential of your available resources. You will get the opportunity to do work that helps you master a variety of transferable skills, or skills that are relevant across roles and departments. You will be feeling appreciated and valued for the work you delivered. We are creating a unique company culture that embodies respect and honesty, which will create more loyal employees than a company that simply shells out cash. We trust our employees and their voice and ask for their opinions on important business issues.

About Nutrabay:

Nutrabay is the largest health & nutrition store in India. Our vision is to keep growing, have a sustainable business model, and continue to be the market leader in this segment by launching many innovative products. We are proud to have served over 1 million customers uptill now, and our family is constantly growing.

We have built a complex and high-converting eCommerce system, and our monthly traffic has grown to a million. We are looking to build a visionary and agile team to help fuel our growth and contribute towards further advancing the continuously evolving product.

Funding:

We raised $5 million in a Series A funding.