Associate

Job Title: Plant Administrator

Location: Ringus,Jaipur

Reports To: HR Manager

Department: Administration

Role Purpose

To manage all administrative functions of the plant, including infrastructure, security, statutory compliance, contractor and contract labour management, time-office operations, and employee welfare, ensuring smooth plant operations in compliance with legal and organizational standards.

Key Responsibilities

1. Contract Labour Management

• •Ensure end-to-end management of contract workforce:
• •Contractor onboarding, verification of licenses, PF/ESI codes, and statutory compliance.
• •Maintain muster rolls, wage registers, and ensure timely payment of wages as per Minimum Wages Act.
• •Monitor PF/ESI contributions and ensure 100% coverage for contract workers.
• •Conduct regular audits of contractor compliance (wages, safety, documentation).
• •Liaise with contractors for manpower planning and deployment as per production requirements.
• •Maintain statutory registers and prepare compliance reports for labour authorities.

2. Statutory & Regulatory Compliance

• •Ensure compliance with all labour laws, factory rules, and government regulations.
• •Renew licenses and permits on time (Contract Labour License, Factory License, etc.).
• •Prepare and submit statutory returns and reports within deadlines.
• •Coordinate with HR and Legal for inspections and audits.

3. Time Office & Attendance

• •Oversee biometric attendance system for regular and contract employees.
• •Validate overtime approvals and ensure adherence to company policy.
• •Provide accurate payroll inputs to HR/Finance within timelines.

4. Plant Infrastructure & Facilities

• •Manage housekeeping, canteen, transport, security, and other plant facilities.
• •Ensure preventive maintenance of administrative infrastructure.
• •Monitor vendor performance and ensure SLA compliance.

5. Security & Safety

• •Coordinate with security agencies for access control, visitor management, and CCTV monitoring.
• •Support EHS team in safety audits, emergency drills, and compliance for contract workforce.

6. Vendor & Cost Management

• •Negotiate rates with contractors and vendors to optimize costs.
• •Ensure timely processing of invoices and maintain cost control measures.

7. Employee Welfare

• •Oversee employee services like canteen, transport, uniforms, and medical facilities.
• •Address grievances related to administrative services promptly.

8. Reporting & Documentation

• •Prepare monthly MIS reports on contract labour, compliance, costs, and incidents.
• •Maintain digital records of all statutory and administrative documents.

Qualifications

• •Graduate/Postgraduate in Administration/HR/Industrial Relations or related field.
• •1 to 3 years of experience in plant administration and contract labour management.
• •Strong knowledge of labour laws, factory rules, and statutory compliance.
• •Proficiency in MS Office, ERP systems, and biometric attendance software.

Skills & Competencies

• •Vendor and contractor management.
• •Labour law compliance and documentation.
• •Safety and risk management.
• •Strong interpersonal and communication skills.

Working Conditions

• •Plant-based role with frequent interaction with contractors, labour, and government authorities.
• •Requires flexibility to handle emergencies and audits.