Automotive Office Manager

Automotive Office Manager

The Premier Collection

Westchester County Area

Overview

Our multi franchise auto group is seeking an Automotive Office Manager to join our team. We are looking for a candidate who takes ownership and pride in the quality and accuracy of their work, has proven leadership and coaching abilities, and is well versed in all facets of automotive accounting.

We are a family owned and operated group of Automobile Retailers located in White Plains, Nyack, Danbury and Wappingers Falls. We represent some of the finest nameplates in the industry: Volvo, Subaru, Lincoln, Mazda and Volkswagen. We built our firm on four simple but powerful business tenets: Integrity, Fair and Competitive Pricing, Excellence in Service and Respect for the individual. Our team members enjoy a work life/home life balance because of our family friendly environment. You will have opportunities to excel and become the best automotive professional you can be through training and advancement within our growing organization.

Our ideal candidate will possess the following qualifications:

Thorough understanding of automotive administrative and accounting functions

CDK experience

Proficient computer skills including the use of Microsoft Office applications

Detail-oriented and highly organized with strong follow-up abilities

Effective communication skills, both written and verbal

Professional and dependable team-player

Job Responsibilities (including but not limited to)

Help manage the day-to-day accounting and administrative operations of the dealership to ensure transactions are recorded in compliance with the company’s policies and procedures

Obtain and maintain a thorough understanding of the financial reporting and general ledger structure, maintaining accurate and complete accounting records. Obtain a thorough understanding of manufacturer programs for assigned brands.

Oversee accounting staff, assist, train and coach where necessary

Prepare/Review monthly Financial Statements and ensure timely and accurate reporting

Prepare/Review monthly commissions for submission to payroll department

Control all posted documents including vehicle sales, additions to inventory, expenses, commissions, etc…

Reconcile and review all balance sheet accounts regularly to ensure they are current and accurate; identify and rectify any outstanding items; prepare and maintain supporting schedules as needed

Prepare sales tax returns and ensure timely submission of payment to appropriate agencies

Participate in year-end close; providing all necessary schedules and documents as needed

Maintain an open dialogue with department managers and assist where possible with any issues/concerns

We Offer

Competitive wages

Medical, dental, and vision coverage

401k

Paid time off

A team of dedicated professionals who help service an overall growing company

3rd Generation family friendly atmosphere

We support Alex’s Lemonade, Maria Fareri Children’s Hospital, countless churches and synagogues, local schools, animal shelters, women's community housing, shelters, food banks, feeding Westchester.