Bookkeeper

Job Title: Remote Bookkeeper

Job Type: Full-Time | Independent Contractor

About the Role:

A highly organized and detail-oriented Remote Bookkeeper is needed to support a boutique model management and talent business with its day-to-day financial operations. This role will primarily focus on bookkeeping, accounts receivable, payment tracking, payroll support, invoice management, and following up on outstanding payments.

The ideal candidate has strong QuickBooks Online experience and is comfortable working with high-volume, variable transactions. Because the business operates within a specialized talent and model management structure, the role requires someone who is willing to learn the company’s unique processes, understand its clients and talent, and communicate clearly when following up on payments or resolving discrepancies. This position requires strong attention to detail, accuracy, organization, and communication skills, as well as the ability to take ownership of financial processes with minimal supervision.

Key Responsibilities:

Bookkeeping & Financial Management

Manage day-to-day bookkeeping activities in QuickBooks Online

Record, categorize, and reconcile bank transactions and financial activity

Maintain accurate and up-to-date financial records

Process and track incoming payments, checks, and direct deposits

Monitor invoices, expenses, commissions, and other financial transactions

Maintain organized financial documentation and records

Assist with financial reporting and other bookkeeping-related tasks

Accounts Receivable & Payment Follow-Up

Monitor outstanding invoices and identify overdue or missing payments

Research payment discrepancies and determine whether payments were received, missed, or incorrectly recorded

Follow up with clients and other contacts regarding outstanding payments

Send payment reminders and personalized follow-up communications

Keep the business and talent informed regarding payment status and expected payments

Escalate unresolved payment issues when necessary

Maintain accurate records of payment status and follow-up activity

Payroll & 1099 Support

Assist with payroll-related bookkeeping and payment processing

Support variable payment calculations based on hours, bookings, commissions, and applicable agreements

Assist with 1099-related recordkeeping and preparation through QuickBooks

Properly categorize transactions based on applicable 1099 treatment

Maintain accurate records for W-2, 1099, and pass-through transactions as applicable

Talent & Client Financial Coordination

Assist with processing payments to models and talent

Review booking-related financial information and ensure payments are properly recorded

Track commissions, deductions, web fees, and other applicable charges

Communicate with models and clients regarding payment questions or discrepancies

Provide clear and professional updates when payments are delayed or require follow-up

Coordinate with internal team members to resolve financial issues

Qualifications & Ideal Traits:

Must-Have

Previous experience as a Bookkeeper, Accounting Specialist, Accounts Receivable Specialist, or similar role

Strong hands-on experience with QuickBooks Online

Solid understanding of bookkeeping, accounts receivable, reconciliations, and financial transactions

Experience tracking invoices, payments, and outstanding balances

Comfortable communicating with clients, vendors, and talent regarding financial matters

Strong follow-through and ability to consistently chase outstanding items

Highly organized and able to manage multiple transactions and priorities

Ability to work independently and take ownership of assigned responsibilities

Comfortable learning a specialized business model and processes

Preferred

Previous experience working with a model management, talent agency, casting, entertainment, or similar business

Experience with payroll and 1099 processing

Familiarity with Portfolio Pad/Mainboard or similar talent management platforms

Experience managing high-volume, variable invoices and payments

Experience with ACH, direct deposits, bank transactions, and payment platforms

Previous experience handling accounts receivable and customer-facing financial follow-ups

Working Environment:

Fully remote, full-time role

Fast-paced financial and administrative environment

High-volume and variable financial transactions

Direct communication with clients, models/talent, and internal team members

Requires accuracy, discretion, strong follow-through, and clear communication

Specialized industry processes will require an initial learning and training period