Bürokaufmann/-frau

• Department: Department of Historical Studies
• Full-time/Part-time: Full-time
• Location: Vienna, AT, 1100
• Application Deadline: open until filled

Central European University (CEU) invites applications for a Department Coordinator position in the Department of Historical Studies at the Vienna Campus.

This position is a full-time maternity leave replacement with a fixed-term contract until January 2028 with the possibility of extension.

Duties and Responsibilities

• •Support academic operations of the department, serving as an administrative interface between faculty, graduate students, internal units, and external partners
• •Advise students on admissions, course enrollment and program rules, help ensure that students adhere to university and program policy
• •Help with administering records, credit and grade entry, data maintenance, ensuring that course data is accurate and represented on all relevant platforms of CEU (course hub, SITS, E-learning)
• •Support curriculum planning and management, scheduling, room booking, and provide administrative and technical help to core and visiting faculty
• •Manage departmental calendars
• •Assist in special tasks with admissions, theses, exams and graduation of students, field trips and the organization of events
• •Communication and coordination with students and faculty
• •Prepare meeting minutes, policy documents, Program Handbooks etc.
• •General email and mail handling, onboarding of students, student-facing presence during office hours
• •Support the Masters Programs Director, contact with central university administration
• •Create recruitment material for the department, including for social media and YouTube
• •Website editing and writing articles for the department

Qualifications

• •MA level qualification or higher, ideally with a connection to history. Familiarity with historical material culture and knowledge of the structure of MAs and PhDs. Ideally a background in late antique or medieval history in order to support the MA program director
• •Good communication and task management skills · Familiarity with social media platforms
• •Experience with video editing software
• •Excellent English for website editing and article writing
• •Good organizational skills, including the ability to shift between hybrid, in-person, and fully remote environments
• •Strong interpersonal skills, requiring the ability to understand and respond to the competing needs of diverse clients
• •Interest in creative problem-solving
• •Ability to handle multiple tasks and to prioritize
• •Previous work experience at CEU is an advantage
• •Previous higher education sector experience is an advantage

What CEU Offers

• •Competitive salary starting from a yearly gross salary of EUR 54,000
• •International environment
• •Salary supplement for meals (Edenred)
• •Access to LinkedIn Learning and other professional development opportunities
• •Opportunity to work from home in line with CEU's Home Office Policy

How to Apply

Applicants need to submit:

• •CV,
• •Motivation letter,
• •Contact details of two references

Requisition ID: 1024

Apply now: https://ams.at/su/mNMKU