Bürokaufmann/-frau

• Job Overview
• ENPULSION is looking for an experienced, highly organized, and proactive Office Manager & Executive Assistant (f/m/x) to take ownership of two important areas: the smooth operation of our Vienna office and practical, day-to-day executive support to our CEO.
• In this position, you will ensure that our workplace is organized, welcoming, and well run, while supporting the CEO with calendar and inbox administration, meeting logistics, travel, correspondence, and practical coordination.
• This is a hands-on role requiring excellent organization, discretion, initiative, and a strong service mindset. The ideal candidate is someone who anticipates practical needs, takes ownership, and is equally comfortable managing office operations and supporting a busy executive.

Key Responsibilities:

CEO Office & Executive Support

• •Manage and continuously update the CEO's calendar, including meetings, focus time, travel, deadlines, and business and selected personal appointments.
• •Manage the CEO's inbox and incoming requests by prioritizing messages, drafting routine responses, and following up where needed.
• •Coordinate meetings and workshops, including participants, rooms, online links, catering, and materials.
• •Coordinate vehicle administration and upkeep, including servicing, registration, insurance, cleaning, and fuel or charging arrangements.
• •Handle occasional personal administrative errands and practical arrangements for the CEO.
• •Handle sensitive and confidential information with a high degree of discretion.

Office Management

• •Take ownership of day-to-day office operations, ensuring kitchens, meeting rooms, and shared spaces are clean, organized, and well stocked.
• •Provide front-of-house support by handling incoming calls and welcoming visitors and guests.
• •Manage incoming and outgoing post, packages, and deliveries.
• •Manage office and kitchen supplies, including ordering and stock management.
• •Coordinate company visits and delegations, including access, meeting spaces, catering, parking, transport, and guest communication.
• •Provide occasional support with the financial, legal and general administration of affiliated companies, including documentation and liaison with external partners.

Type of contract: Full time position with 38.5 hours/week

Salary: The minimum base salary for this position starts at EUR 2.727,40 gross per month on a full-time basis (38.5 h/week), with a planned overpayment depending on your professional experience and qualifications.

• Your profile
• •2-4 years of experience in office management, executive assistance, workplace operations, hospitality, administration, or a similar role.
• •C2-level German and excellent English skills are required.
• •Excellent organizational skills and exceptional attention to detail.
• •Highly proactive, reliable, and able to anticipate practical needs.
• •Strong ability to manage multiple priorities and switch between different types of tasks.
• •Hands-on and comfortable taking care of practical office needs.
• •Strong communication and interpersonal skills.
• •Professional, welcoming, and service-oriented.
• •High level of discretion and comfort handling confidential information.
• •Comfortable working with senior stakeholders, employees, suppliers, and external partners.

• Why us?
• At ENPULSION, you'll join a young, international team united by a deep passion for space technology and innovation. We foster a friendly, open-minded work environment that encourages new ideas and rewards initiative. Our culture is fast-paced and growth-oriented - a place where your work will have a real impact, and where you can truly leave your mark.

Our benefits include:

• •25 days of paid vacation
• •Choice between a KlimaTicket (Metropol region), a discounted parking space or cantina vouchers for on-site dining,...

Please submit your application via this link:

https://www.enpulsion.com/careers/position/2803373/

We're excited to get to know you!